Fiscal Assistant

Alachua County•Gainesville, FL

2d•Onsite

About The Position

This is highly responsible technical work in bookkeeping and fiscal operations. An employee in this class independently processes fiscal records and maintains books ledgers, journals, reviews fiscal documents and information, and prepares fiscal reports and assists in preparing and monitoring budget expenditures. Work is performed under the direction of a higher level supervisor and is reviewed through conferences, reports and observation of results obtained.

Requirements

Associate's degree (AA/AS) from an accredited college or university in accounting, finance, or business administration and two (2) years' experience in accounting, billing, bookkeeping, finance, fiscal or related field; or any equivalent combination of training and experience.
Bachelor's degree with major course work in accounting, business or related field; or any equivalent combination of training and experience.
Successful completion of all applicable background checks pre-hire and ongoing are required.
Knowledge of the principles and practices of government accounting, budgeting and fiscal management.
Knowledge of computer spreadsheet software.
Ability to analyze accounting problems and assist in recommending solutions.
Ability to work independently from general instructions.
Ability to prepare reports and express ideas clearly and concisely, orally and in writing.
Ability to follow complex oral and written directions to prepare complex financial reports.
Ability to operate calculator, computer and other office machine.

Nice To Haves

Applicants within six months of meeting the education/experience requirement may be considered for trainee status.

Responsibilities

Prepares or supervises the preparation of routine and special fiscal statements.
Processes purchase orders, requisitions, invoices and assists in controlling inventories.
Duties may also include processing department payrolls.
Responsible for the completion of specialized fiscal projects as needed and required by supervisor.
Maintains ledgers, journals and bookkeeping records.
Analyzes department programs to ascertain cost on a cost-accounting basis.
Audits incoming and outgoing paperwork concerning fiscal matters for error with suggestions for correcting.
Prepares payrolls and maintains payroll records.
Assembles or compiles data used in preparation of budgets.
Prepares purchase orders, requisitions, and is responsible for maintaining related records.
Assists in developing and installing accounting and bookkeeping methods and procedures.
Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.
Drives a County and/or personal vehicle to offsite County locations for business and/or meetings.