Assistant District Administrator - Confidential (Program Coordinator III)

Commonwealth of Massachusetts • Boston, MA

22d • Onsite

About The Position

Incumbents of positions in this series coordinate and monitor assigned program activities; review and analyze data concerning agency programs; provide technical assistance and advice to agency personnel and others; respond to inquiries; maintain liaison with various agencies; and perform related work as required. The basic purpose of this work is to coordinate, monitor, develop and implement programs for an assigned agency.

Requirements

• Applicants must have at least (A) four years of full-time, or equivalent part-time, professional, administrative or managerial experience in business administration, business management or public administration the major duties of which involved program management, program administration, program coordination, program planning and/or program analysis, and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitutions below.
• I. A Bachelor's degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required (A) experience.
• II. A Graduate degree with a major in business administration, business management or public administration may be substituted for a maximum of three years of the required (A) experience.
• III. A Bachelor's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required (A) experience.
• NOTE: No substitutions will be permitted for the required (B) experience.

Nice To Haves

• Working knowledge of MassCareers
• Experience with Payroll/SSTA
• Knowledge of Accounts Payable or budget oversight
• Collective Bargaining Experience

Responsibilities

• Oversight of District Training and Training Coordinator.
• Oversight of District Payroll and Payroll Supervisor.
• Act as MassCareers subject matter expert; ensure all requisitions for new and backfill positions, as well as EQ's, are submitted accurately and timely. Participate in interviews for District vacancies; prepare recommendation and submit recommendation packets completely, accurately and timely.
• Assist with processing Step I grievances as directed by the District Administrator for review, approval, and signature of the DHD. Update and maintain District Grievance Tracking report; receive and coordinate updates from Labor Relations on grievance status and progress. Assist District Administrator/DHD/DOE in dealing with disciplinary issues and investigations within the district.
• May attend meetings and make decisions in conjunction with District Highway Director (DHD) and District Operations Engineer (DOE) on behalf of the District Administrator in their absence.
• Supervise, coordinate and monitor activities of direct reporting staff, including payroll, accounting, and personnel by establishing operating and/or reporting relationships, and assigning work accordingly ensuring organizational goals are met.
• Manage benefit programs at the district level and communicate regularly with MassDOT HQ in matters related to payroll, human resources, labor relations, employee relations and other divisions as necessary.
• Provide necessary information to management concerning payroll, leaves of absences, workers compensation claims, grievance processing, reclassifications, staffing, private auto mileage, and various other human resource policies and procedures.
• Interact with managers, engineers, professional staff as well as the public to integrate and coordinate activities within the District office in matters pertaining to maintenance, construction and project development.
• Advise senior personnel regarding requests for public information and subpoenas.
• Respond to all inquiries from vendors and the public offering resolutions and information in compliance with department policies and procedures.
• Maintain accurate staffing levels for all District Operations.
• Perform related duties such as attending meetings, conferences, interviewing prospective employees, maintain records, conduct performance evaluations (EPRS), and perform related work as required.

Benefits

• Comprehensive Benefits
• outstanding suite of employee benefits that add to the overall value of your compensation package.
• work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level