Assistant Director - Washington DC Internship Program

SUNY Brockport NY•Washington, DC

2d•Hybrid

About The Position

SUNY Brockport is seeking an Assistant Director for its Washington, DC Internship Program. The Assistant Director helps administer and grow the program by leading student recruitment, enrollment management, advising, and internship placement support. The role guides prospective and accepted students through applications and internship searches, monitors progress through the application system, and provides ongoing academic, career, and internship-related support. The Assistant Director cultivates partnerships with SUNY Brockport faculty and staff, partner institutions, alumni, and current and prospective host organizations in Washington, DC. The role also supports program communications and social media, coordinates seminar speakers and networking opportunities, engages alumni, contributes to assessment and strategic planning, and assists with administrative and operational functions. The Assistant Director serves as primary program administrator when the Associate Director is away and oversees student workers based in the Brockport office. The position is scheduled for 37.5 hours per week, Monday through Friday, 8 a.m. to 4 p.m., with some evenings and weekends. It currently operates remotely and will transition to a hybrid schedule once office space is established.

Requirements

Bachelor’s degree by the time of appointment from a college or university accredited by the U.S. Department of Education or an internationally recognized college or university.
Previous experience working in or participating in an internship program, including student internship advising and/or career services support.
Valid driver’s license.
Strong organizational, problem-solving, and conflict-resolution skills, with attention to detail.
Effective interpersonal skills for engaging and working with faculty, staff, students, and host organizations.
Strong oral and written communication skills and comfort with group presentations.
Ability to travel domestically as needed and work occasional evenings and weekends.
Technical proficiency with application management systems, websites, and standard office software.

Nice To Haves

Knowledge of and experience working in Washington, DC, New York City, and the surrounding areas.

Responsibilities

Monitor applications through the Studio Abroad system, track student progress, respond to inquiries, and advise accepted students on internship planning.
Interview students to understand their goals, interests, backgrounds, and academic and work experience.
Provide resume and cover letter feedback, conduct mock phone interviews, assist with internship applications and placements, and help students meet application quotas.
Review coursework and internship logs each term and support students experiencing academic or internship-related challenges.
Communicate professional networking opportunities to students.
Coordinate and participate in recruitment across New York campuses, including information sessions, career fairs, networking events, and other activities.
Lead recruitment communications, marketing initiatives, and outreach strategies; update program websites and materials and send program updates to campus affiliates.
Coordinate career workshops, classroom presentations, mock interviews, and job fairs, and collaborate with student clubs, faculty, and administrators to build awareness.
Develop a social media communication plan to promote the program.
Build and implement a partner outreach plan, including internship site visits, and cultivate relationships with host organizations.
Identify internships suited to students’ backgrounds and interests and maintain a database of Washington, DC internship opportunities.
Plan and host receptions and networking events, attend events, and develop relationships with potential host organizations.
Develop partnerships with internship coordinators and faculty mentors at partner institutions and help manage annual partner school coordinator meetings.
Serve as primary program administrator when the Associate Director is traveling or away, provide course coverage when needed, and support day-to-day operations.
Arrange political and industry guest speakers and alumni participants for the weekly seminar class.
Conduct mid-semester site visits with students and internship supervisors.
Improve internal management functions and develop infrastructure supporting efficient program operations.
Liaise with Brockport support offices, including the Center for Global Education and Engagement, Marketing and Communications, Purchasing and Procurement, Campus Conduct, and Alumni Affairs.
Organize and manage alumni networking events, track graduates in collaboration with Alumni Affairs, and help build an active alumni network.
Work with the Associate Director on development and fundraising projects.
Participate in career-related assessment development, communicate with students and employers using social media and other electronic tools, and prepare reports on student placement and internship site development.
Participate in strategic planning and implementation of key projects.
Oversee student workers based in the Brockport office.