Assistant Director Sponsored Programs BS9711
About The Position
The Assistant Director Sponsored Programs provides post-award sponsored programs leadership to OSU Ag faculty and staff. The role covers contract negotiation and administration, regulatory compliance, and fiscal management. It requires maintaining current knowledge of regulations governing sponsored programs at the federal, state, and private levels, as well as University policies concerning sponsored programs, intellectual property, compliance, and related matters. The position manages the fiscal and contractual administration of sponsored projects, including cost allowability, application of relevant regulations and policies, invoicing and revenue collection, cost-share documentation and reporting, and calculation of earned and waived F&A costs. It also reviews, analyzes, and negotiates award documents; develops and oversees subcontracts under externally sponsored prime projects; and manages complex, long-term grant projects as needed. The Assistant Director assists the Director with training and professional development for post-award and Finance team staff and faculty. The role is based at OSU-Stillwater. Regular office hours are Monday through Friday, 8:00 a.m.–12:00 p.m. and 1:00–5:00 p.m. The position is exempt from overtime pay/compensation or personal time accrual. A 40-hour workweek is considered minimal for exempt staff, and additional hours may be required when workload demands, including some early mornings, evenings, and weekends. Limited travel, including occasional overnight stays, is required; a travel budget is provided.
Requirements
- Bachelor's degree in Business, Finance, Research Administration, Agriculture, or a related field, conferred on or before the agreed-upon start date.
- Five years of experience in research administration.
- Detail-oriented and able to independently manage multiple complex projects simultaneously.
- Effective negotiating and decision-making skills.
- Proficient communication and interpersonal skills.
- Maintains a high degree of professionalism.
- Demonstrated time management and priority-setting skills.
- Commitment to quality and accuracy, including under pressure.
- Thorough and dependable.
- Ability to work with and lead a diverse group of individuals.
Nice To Haves
- Certified Research Administrator, Certified Financial Research Administrator, or Certified Pre-award Research Administrator certification.
Responsibilities
- Provide post-award sponsored programs leadership to OSU Ag faculty and staff, including contract negotiation and administration, regulatory compliance, and fiscal management.
- Maintain current knowledge of applicable federal, state, and private sponsored-program regulations, including OMB Uniform Guidance Requirements, Cost Accounting Standards, audit requirements, FAR, and State of Oklahoma purchasing policies, as well as University policies concerning sponsored programs, intellectual property, compliance, and related matters.
- Manage fiscal and contractual administration of sponsored projects, including determining cost allowability, applying regulations and policies, invoicing and collecting revenue, documenting and reporting cost share, and calculating earned and waived F&A costs.
- Assist the Director in training and professional development for post-award and Finance team staff and faculty.
- Review, analyze, and negotiate award documents.
- Develop, negotiate, establish, and monitor subcontracts under prime externally sponsored projects.
- Manage complex, long-term grant projects as necessary.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
