Assistant Director Sponsored Programs BS9711

Oklahoma State University•Stillwater, OK

3d•Onsite

About The Position

The Assistant Director Sponsored Programs provides post-award sponsored programs leadership to OSU Agriculture faculty and staff. The role covers contract negotiation and administration, regulatory compliance, and fiscal management. It requires maintaining thorough knowledge of federal, state, and private sponsored-program regulations—including OMB Uniform Guidance requirements, Cost Accounting Standards, audit requirements, FAR, and Oklahoma purchasing policies—as well as University policies concerning sponsored programs, intellectual property, and compliance. The position manages the fiscal and contractual administration of sponsored projects, including cost allowability, application of regulations and policies, invoicing and revenue collection, cost-share documentation and reporting, and calculation of earned and waived F&A costs. It reviews, analyzes, and negotiates award documents; develops, negotiates, establishes, and monitors subcontracts under externally sponsored prime projects; and manages complex, long-term grant projects as needed. The Assistant Director also assists the Director with training and professional development for post-award and Finance team staff and faculty. This is an exempt position based at OSU-Stillwater. Regular office hours are Monday through Friday, 8:00 a.m.–12:00 p.m. and 1:00–5:00 p.m. A 40-hour workweek is considered minimal for exempt staff, and additional hours may be required when workload demands, including some early mornings, evenings, or weekends. Limited travel, occasionally with overnight stays, is required; a travel budget is provided.

Requirements

Bachelor's degree in Business, Finance, Research Administration, Agriculture, or a related field, conferred on or before the agreed-upon start date.
Five years of experience in research administration.
Detail-oriented and able to independently manage complex projects simultaneously.
Effective negotiating and decision-making skills.
Proficient communication and interpersonal skills.
Maintains a high degree of professionalism.
Demonstrated time-management and priority-setting skills.
High commitment to quality and accuracy, including under pressure.
Thorough and dependable.
Ability to work with and lead a diverse group of individuals.
Willingness to work hours in excess of 40 per week when workload requires, including some early mornings, evenings, and weekends.
Ability to undertake limited travel, including occasional overnight stays.

Nice To Haves

Certified Research Administrator, Certified Financial Research Administrator, or Certified Pre-award Research Administrator certification.

Responsibilities

Provide post-award sponsored programs leadership to OSU Agriculture faculty and staff, including contract negotiation and administration, regulatory compliance, and fiscal management.
Maintain knowledge of applicable federal, state, and private sponsored-program regulations and University policies, keeping current as regulations are revised.
Manage fiscal and contractual administration of sponsored projects, including determining cost allowability, applying relevant regulations and policies, invoicing and collecting revenue, documenting and reporting cost share, and calculating earned and waived F&A costs.
Assist the Director in training and professional development of post-award and Finance team staff and faculty.
Review, analyze, and negotiate award documents.
Develop, negotiate, establish, and monitor subcontracts under prime externally sponsored projects.
Manage complex, long-term grant projects as necessary.