Assistant Director of Projects and Operations

University of Southern California•Los Angeles, CA

8d•$30 - $34•Hybrid

About The Position

The USC Dana and David Dornsife College of Letters, Arts and Sciences Office of Advancement is hiring an Assistant Director of Projects and Operations. Reporting to the Assistant Dean of Stewardship and Operations, this role manages projects and processes that support the team's work, including student interns, internal communications, events, administrative support, and broader operations in support of gift officers and support teams. The position contributes to the Operations team's strategic plan and supports current USC Dornsife campaign initiatives and priorities.

Requirements

Bachelor's degree; combined experience and education may substitute for the minimum education requirement.
At least 2 years of experience.
Directly related project or administrative experience.
Strong verbal and written interpersonal and communication skills.
Ability to work independently and collaboratively to gather information, execute tasks, and produce high-quality deliverables within scope, timeline, and budget.
Ability to anticipate team business needs, seek clarification, organize work, and use critical thinking to solve problems.
Ability to manage complex projects and produce accurate, complete work with strong attention to detail.
Ability to maintain professionalism and discretion with sensitive or confidential information.
Proficiency with Microsoft Office Suite, especially Excel, internet applications, and similar software.
Initiative in communicating and collaborating with multiple teams to manage projects and events.

Nice To Haves

Master's degree.
3 years of experience.
Project management experience.
Event coordination experience.
Experience with WordPress or another website platform.

Responsibilities

Provide administrative support to advancement personnel as needed.
Manage the Dornsife Advancement website, assessing current pages and facilitating new pages and updates.
Supervise Dornsife Advancement student interns, including their day-to-day activities, schedules, recruitment, hiring, and performance.
Provide event planning and management support for internal departmental events and external donor-facing events.
Assist with creating and designing internal and external communications, including flyers, invitations, and supporting documents.
Design, coordinate, and provide content for the bi-monthly Dornsife Advancement newsletter, resource newsletters, and office-wide communications.
Compose and prepare business correspondence, reports, documents, and forms.
Work with multiple departments and offices on a variety of projects.
Provide campaign support for current USC Dornsife initiatives and priorities.
Manage other priority projects as needed.
Contribute to the Operations team's strategic plan.
Assist the Operations team with other duties and perform other related duties as assigned or requested.