Assistant Director of Grace Place

Grace Baptist Church•Knoxville, TN

8d•Onsite

About The Position

The Grace Place Assistant Director will be a support and coordinator for all areas of Grace Place Afterschool and Summer Camp. This role involves assisting in fulfilling DOE regulations, handling sensitive matters, managing administrative responsibilities, and providing classroom assistance. The Assistant Director will also support the Director in various functions and preparations, including staff training, parent communication, and event planning. Additionally, this position requires flexibility in work hours and availability for evening and weekend needs.

Requirements

Strong verbal and written communication skills
Strong organizational skills
Ability to use a computer, telephone, and copier
Proficient in basic Microsoft Office applications Excel
Capacity to develop and maintain cooperative working relationships with faculty and staff
Must have excellent interpersonal skills
High attention to detail and accuracy
A positive attitude and poise under pressure
Must be an effective communicator with good speaking and writing skills with the ability to communicate professionally, tactfully, and effectively to a wide variety of individuals
Must be able to maintain a high level of confidentiality
High level of motivation and personal accountability
A spirit of dedication, commitment, flexibility and responsiveness
Must be comfortable in a multi-tasking environment
Must have a strong sense of urgency
Minimum 1-3 years of experience working with similar after-school/childcare programs.
Microsoft Office – Excel, Word, Documents, Sheets, Slides, Mail, PDF
Scheduling & Calendars
Time Management / Organization & Prioritization
Clear testimony of personal faith in Jesus Christ as Savior and a lifestyle of biblical integrity; a passionate relationship with Jesus Christ
Love the Lord and have a heart to serve Him.
Must be a member of Grace Baptist Church.
Possesses a biblical worldview.
Fully supportive of the decisions and loyal to the mission and leadership of Grace Place and Grace Baptist Church.

Nice To Haves

Evening and weekend availability when needed

Responsibilities

Assist in fulfilling DOE regulations in areas such as training, attendance checking, and related documentation, and employee and child file maintenance.
Assist in handling sensitive matters such as accident and discipline reports, along with communication to parents regarding such reports.
Accompany the Director of Grace Place in meetings and functions of GP and GBC events or serve opportunities.
Manage and/or assist in various administrative responsibilities such as: Weekly scheduling of Grace Place staff.
Connecteam Canva
Assist the Director with FMX scheduling.
Walking around campus while students are here to ensure things are running smoothly.
Scheduling and communication of transportation for Grace Place.
Assuring classrooms have adequate supplies.
Filling needs as necessary in understaffed rooms.
Setting up devotional materials.
Ensuring staff has any items they may need (if applicable).
Answering e-mails to the Grace Place & Procare account.
Other duties as assigned.
If the Director is out of the office Assist in preparing for staff training
Communication with parents, students and staff if the Director is out or needs assistance.
Classroom assistance
Discipline
Student injury
Providing input regarding snack, meal, and field trip planning
Making snack calendar and orders
Helping contact field trip destinations
Preparing for parent orientation
Maintaining emergency contact information for staff & Grace Place students
Maintain health history records for Grace Place students
Assist the Director in DOE visit preparation
Assist Grace Place Summer Camp as needed for covering rooms for ratio, field trips, and other duties as needed.