Assistant Director of Grace Place

Grace Baptist Church•Knoxville, TN

9d•Onsite

About The Position

The Grace Place Assistant Director will be a support and coordinator for all areas of Grace Place Afterschool and Summer Camp. This role involves assisting in fulfilling DOE regulations, managing administrative tasks, supporting staff, and ensuring smooth operations of the program.

Requirements

Minimum 1-3 years of experience working with similar after-school/childcare programs.
Strong verbal and written communication skills
Strong organizational skills
Ability to use a computer, telephone, and copier
Proficient in basic Microsoft Office applications
Capacity to develop and maintain cooperative working relationships with faculty and staff
Must have excellent interpersonal skills
High attention to detail and accuracy
A positive attitude and poise under pressure
Must be an effective communicator with good speaking and writing skills with the ability to communicate professionally, tactfully, and effectively to a wide variety of individuals
Must be able to maintain a high level of confidentiality
High level of motivation and personal accountability
A spirit of dedication, commitment, flexibility and responsiveness
Must be comfortable in a multi-tasking environment
Must have a strong sense of urgency
Evening and weekend availability when needed
Must have a clear testimony of personal faith in Jesus Christ as Savior and a lifestyle of biblical integrity; a passionate relationship with Jesus Christ
Love the Lord and have a heart to serve Him.
Must be a member of Grace Baptist Church.
Possesses a biblical worldview.
Fully supportive of the decisions and loyal to the mission and leadership of Grace Place and Grace Baptist Church.

Nice To Haves

Excel
Microsoft Office – Excel, Word, Documents, Sheets, Slides, Mail, PDF
Scheduling & Calendars
Time Management / Organization & Prioritization

Responsibilities

Assist in fulfilling DOE regulations in areas such as training, attendance checking, and related documentation, and employee and child file maintenance.
Assist in handling sensitive matters such as accident and discipline reports, along with communication to parents regarding such reports.
Accompany the Director of Grace Place in meetings and functions of GP and GBC events or serve opportunities.
Manage and/or assist in various administrative responsibilities such as: Weekly scheduling of Grace Place staff, Connecteam, Canva, assisting the Director with FMX scheduling.
Walk around campus while students are here to ensure things are running smoothly.
Schedule and communicate transportation for Grace Place.
Assure classrooms have adequate supplies.
Fill needs as necessary in understaffed rooms.
Set up devotional materials.
Ensure staff has any items they may need (if applicable).
Answer e-mails to the Grace Place & Procare account.
Assist in preparing for staff training.
Communicate with parents, students and staff if the Director is out or needs assistance.
Provide classroom assistance, handle discipline, and manage student injuries.
Provide input regarding snack, meal, and field trip planning.
Make snack calendars and orders.
Help contact field trip destinations.
Prepare for parent orientation.
Maintain emergency contact information for staff & Grace Place students.
Maintain health history records for Grace Place students.
Assist the Director in DOE visit preparation.
Assist Grace Place Summer Camp as needed for covering rooms for ratio, field trips, and other duties as needed.