Assistant Director of Facilities

CHESS•Espanola, NM

About The Position

The Assistant Director of Facilities directs and manages overall campus maintenance, ensuring College facilities are structurally sound, mechanically operational, and electrically efficient and safe. The role performs comprehensive technical maintenance, troubleshooting, and repair of mechanical and electrical equipment, and develops, documents, and administers preventive maintenance programs for that equipment. In the Director’s absence, the Assistant Director oversees and coordinates facilities maintenance staff. This position coordinates staff and vendors across facilities operations, including electrical, mechanical, plumbing, janitorial, and groundskeeping work. It oversees preventive and remedial maintenance, minor upgrades, facilities budgets, supplies and equipment, campus systems, maintenance records, and facilities use. The role also plans for 24/7 coverage and remains available after hours for facility-related emergencies, power outages, or safety hazards.

Requirements

Associate's degree in facilities management or a related field.
Two years of supervisory experience.
Technical knowledge and a strong understanding of mechanical, electrical, plumbing, and HVAC systems.
Familiarity with workplace safety standards and hazard recognition.
Valid New Mexico driver's license.
Knowledge of machines and tools, including their design, uses, repair, and maintenance.
Knowledge of customer and personal service principles and processes, including assessing customer needs, meeting service-quality standards, and evaluating customer satisfaction.
Knowledge of business and management principles, including strategic planning, resource allocation, human resources, leadership, production methods, and coordination of people and resources.
Knowledge of English-language structure and content, including word meanings and spelling, composition, and grammar.
Knowledge of raw materials, production processes, quality control, costs, and techniques for effective manufacturing and distribution.
Ability to motivate, develop, and direct personnel and identify suitable people for work.
Ability to monitor and assess performance and take corrective action or make improvements.
Critical-thinking skills, including using logic and reasoning to assess alternative solutions and approaches to problems.
Time-management skills, including managing one's own time and the time of others.
Judgment and decision-making skills, including weighing costs and benefits of potential actions.
Quality-control analysis skills, including conducting tests and inspections to evaluate quality or performance.
Ability to lift, push, reach for, and carry up to 75 pounds.
Ability to remain on one's feet for up to eight hours a day.

Nice To Haves

Bachelor’s degree in facilities management or a related field.
Five years of supervisory experience.
General welding experience using techniques such as MIG, TIG, or Arc welding.

Responsibilities

Maintain a positive and professional approach with staff, faculty, students, and the community.
Communicate job assignments and timelines to facilities staff to support workflow on campus projects.
Ensure reporting staff comply with safety, sanitation, and health regulations and policies.
Perform interview, hiring, disciplinary, and termination actions when necessary.
Assign, train, mentor, and direct facilities team members, supporting strong performance and employee engagement.
Supervise supply and equipment inventory, establish College-wide reorder levels, and maintain equipment repair records.
Direct facilities team members and vendors working in electrical, mechanical, plumbing, janitorial, and groundskeeping areas.
Ensure systems, equipment, and assets are maintained in reliable condition for safe and effective operation.
Budget, manage, and oversee preventive, remedial, and minor upgrade work for buildings and their components.
Monitor specialized landscape gardening work, including pruning, application of fungicides, herbicides, and fertilizers, disease and insect treatment, and landscape repair.
Monitor and coordinate maintenance and repair of electrical systems, HVAC systems, boilers, and plumbing; perform mid-level technical maintenance and repair as appropriate.
Investigate and troubleshoot campus facilities-system problems and coordinate their resolution.
Troubleshoot, resolve, or oversee resolution of routine maintenance problems, including structural issues, cabinet repair, and basic mechanical or equipment malfunctions.
Oversee and coordinate routine campus facilities maintenance, including snow removal, and perform routine maintenance as required.
Develop a plan for 24/7 coverage for building usage, custodial, grounds, and maintenance needs.
Contact and coordinate external service agencies as appropriate to schedule repairs and ensure timely work-order completion.
Inspect work performed by employees and contractors and ensure time, materials, and maintenance records are properly documented.
Perform and coordinate facilities use by College personnel, groups, and community organizations, including setups, teardowns, cleanup, staff scheduling, and overtime assignments.
Ensure adequate stocks and serviceability of maintenance supplies and equipment; purchase materials, supplies, or equipment as appropriate.
Prepare and maintain records of maintenance activities.
Ensure proper care and maintenance of equipment and supplies, and promote continuous improvement in workplace safety and environmental practices.
Maintain the building keying system and master keying records for keys issued to and retrieved from employees.
Provide information and respond to questions from faculty, staff, students, and the public; investigate and seek resolution of complaints and concerns.
Operate a variety of complex heavy equipment.
Remain available after hours for facility-related emergencies, power outages, or safety hazards.
Perform miscellaneous job-related duties as assigned.