Assistant Director of Facilities

Eastern Michigan University • Ypsilanti, MI

2d • Onsite

About The Position

The Assistant Director of Facilities provides direct oversight of Rec/IM indoor and outdoor facilities and coordinates facility rentals and reservations, including academic classes, Rec/IM programs, and special events. The position works collaboratively with professional staff to ensure events are properly staffed, invoices are distributed and paid in a timely manner, and programs’ facility needs are met. The role leads risk management planning, assists with training Rec/IM staff, and serves as second in command in the Director’s absence.

The position develops facility operating schedules and works with the Director of Rec/IM on operating hours, holiday hours, and closures. It coordinates facility operations, maintenance, repairs, rental arrangements, event supervision, policies, and procedures. The role also collects operational data, plans for equipment repairs and replacement and capital projects, tracks expenditures, purchases equipment and supplies, and identifies opportunities to increase departmental revenue through facility use. This position works 100% onsite.

Requirements

• Master’s degree in Recreation, Education, University and Student Leadership, Sports/Event Management, or a related field.
• Experience using Microsoft Word, Excel, PowerPoint, Outlook, Visio, EMS, and/or similar software applications to prepare correspondence and technically assist customers.
• Experience and/or training demonstrating the ability to work effectively with internal and external clients and customers, identify their needs, provide information or assistance, resolve problems, and provide quality service.
• At least three years of experience in recreation and facility management in a supervisory role.

Nice To Haves

• Experience with InnoSoft Fusion Recreation Management Software.

Responsibilities

• Establish, coordinate, and implement appropriate Rec/IM risk management plans.
• Develop and coordinate facility operating schedules; assist the Director of Rec/IM in determining operating hours, holiday break hours, and closures.
• Oversee locker room rentals and cleanouts.
• Coordinate scheduling of Rec/IM activities with Rec/IM, HPHP, university departments, student organizations, and community groups.
• Serve as the primary liaison with Physical Plant regarding custodial services, maintenance, repairs, and building projects or needs.
• Establish and coordinate preventative maintenance schedules and work with Rec/IM staff to identify and schedule facility needs.
• Develop, review, revise, and enforce policies and procedures for Rec/IM facility operations.
• Conduct planning meetings with rental groups and obtain required paperwork, including contracts and proof of insurance.
• Coordinate and provide onsite supervision of special events and activities.
• Collect and assess facility operations data, including participation numbers and satisfaction surveys, and implement improvements accordingly.
• Develop a comprehensive plan for equipment repairs, replacement, and capital projects; assist in developing a comprehensive equipment repair and replacement plan.
• Forecast, track, and record facility expenditures on departmental logs.
• Plan, research, and execute purchases of equipment and supplies.
• Prepare rental agreements and invoices for rental groups in a timely manner.
• Seek opportunities to increase departmental revenues by maximizing facility space.
• Serve on university and departmental committees.
• Assist in properly training Rec/IM staff and serve as second in command in the Director’s absence.
• Perform other duties as assigned by the department head.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager