Assistant Director of Administration

Temple University•Location INSIDE of PA, PA

14h•$62,000 - $67,000•Hybrid

About The Position

The Assistant Director of Administration for the Department of Communication Sciences & Disorders in Temple University's College of Public Health partners with the Department Chair to advance the department’s administrative, operational, financial, and academic priorities. The role oversees day-to-day departmental operations, including budget management, course scheduling, faculty and staff hiring and onboarding, and administrative processes supporting teaching, research, and service. The Assistant Director works with faculty, staff, students, alumni, the Dean’s Office, and central University partners to address complex issues, support effective communication and follow-up, and promote efficient, customer-focused operations. The position supervises the Department Coordinator and Student Services Coordinator and performs other duties as assigned. The position has a hybrid work arrangement, with work both on campus and remotely. The duration of the arrangement is at Temple University’s and the Department’s discretion.

Requirements

Bachelor’s degree and at least four years of directly related experience providing administrative support to senior management or executive administration; an equivalent combination of education and experience may be considered.
Experience managing departmental budgets.
Experience supervising full-time employees.
Experience with academic and financial administration.
Experience supporting a department head.
Exceptional verbal and written communication skills.
Strong customer service and interpersonal skills, including the ability to interact effectively with a diverse constituent population.
Demonstrated computer skills and proficiency with Excel and Microsoft Office software.
Critical thinking skills and the ability to make sound business decisions.
Ability to work independently and in a team environment.
Strong organizational and time management skills, including the ability to prioritize and complete multiple tasks simultaneously in a fast-paced work setting.
Ability to handle confidential information with sensitivity and tact.
Demonstrated supervisory skills.
Strong attention to detail.

Nice To Haves

Demonstrated computer skills and proficiency with university programs such as Cognos and Exxat.
Experience supporting a Chair or faculty and staff in an academic department.

Responsibilities

Oversee administrative operations for the department.
Track projects and deadlines for the Chair and department, including accreditation coordination, advisory board planning, and application processes for externships and undergraduate volunteers.
Oversee coordination of meeting scheduling, seminars, agendas, and minutes.
Supervise the Department Coordinator in assisting faculty, visitors, and others with travel arrangements as needed.
Participate in developing departmental policies and procedures.
Ensure accurate budgeting.
Supervise purchasing and reconciliation of department expenses.
Manage course scheduling in collaboration with the Chair, Program Directors, and the College of Public Health Academic Affairs office.
Serve as backup for onboarding clinical students, including setting them up in systems and monitoring clearances.
Supervise department staff, including timekeeping, purchasing, facilities requests, and adjunct hiring.
Manage employee onboarding and offboarding.
Work with Program Directors to coordinate adjunct hiring spreadsheets, summer pay, and overloads, and oversee processing with HR.
Coordinate and participate in college-wide and department events.
Prepare and format formal correspondence, presentations, and reports on behalf of the department.
Oversee the department’s website and social media presence in collaboration with the College of Public Health Marketing and Communications department.
Perform other related duties as assigned.