Assistant Director, Fraternity & Sorority Life

University of the Pacific•Stockton, CA

53d•Onsite

About The Position

Under general direction of the Assistant Vice President of Student Life, Title IX and Title VI Coordinator (AVP), the Assistant Director, Fraternity & Sorority Life is responsible for the supervision and management of Greek Life at Pacific. The Assistant Director will provide daily leadership to the Greek program, including: development and oversight of the chapter accreditation program, advising governing councils, oversight of the Fraternity/Sorority Judicial Review Board, coordination of the Greek recruitment processes, and assist in developing a comprehensive strategic plan that includes compliance training and programming to facilitate a thriving Greek Life program and culture. The Assistant Director also advises and supports each council (Inter-fraternity Council – IFC, Panhellenic- PHC, Professional Greek Council- PGC, and Multicultural Council - MGC), with weekly meetings along with advising of student organization leaders, providing comprehensive direction and guidance in planning projects and events; serving as a resource to students; assessing and maintaining risk management practices; ensuring compliance with all educational programming. The Assistant Director will also work in conjunction with Residential Life & Housing staff to strategically support housed Greek-lettered organizations. Regular hours will be Monday-Friday, 9:30am to 6:00pm with additional evening or weekend availability required for department, division or university events. Pacific offers full-time employees a unique opportunity to live on our beautiful campus at below-market rental rates—helping you save time and money on your commute.

Requirements

Bachelor’s Degree in social science field, leadership education, higher education administration, student personnel, or related discipline.
Two (2) years of professional or graduate experience in student activities, fraternity and sorority affairs, leadership planning/development, or advising student groups in a higher education setting.
One (1) year of experience in budget preparation and oversight, staff supervision and leadership initiatives.

Nice To Haves

Master’s Degree
Three (3) years of professional experience in student activities, fraternity and sorority life, leadership planning/development, or advising student groups in a higher education setting.
Membership in a Greek Letter organization.
Exceptional interpersonal and communication skills, strong organizational skills, the ability to manage multiple priorities, and the willingness to work and communicate effectively with diverse populations and as a team.
Demonstrate an understanding of the value of student activities and of the motivations of students who participate in them.
Ability to sustain communication with diverse groups, anticipate problems, reconcile conflicts, and maintain a strong philosophical base for student activities.
Excellent written and oral communication skills are required for interaction with variety of individuals (students, parents, faculty) and presentations.
Demonstrated ability in supervision, administration, organization and programming skills
Proficiency in standard office computer programs and MS Office Suite.
Ability to deal with sensitive issues of student development, diversity, and populations with special needs.
Possesses functional knowledge of fraternity and sorority life and be able to work effectively with university students, staff and faculty;
Exceptional relationship building with National FSL organization partners and community leaders connected to Greek matters.
Demonstrated ability to be creative, energetic; take initiative; be mature, collaborative, and approachable and have a strong work ethic.
Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
Experience and sensitivity in working with people of diverse backgrounds and cultures.
Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
Ability to engage and integrate culturally responsive practices and knowledge in their work.

Responsibilities

Provides supervision, leadership and comprehensive support to all Greek lettered organizations supporting the development, management, and sustainability of Greek Life in accordance to university priorities and student support.
Evaluates, assesses, recommends, and implements success strategies for Greek Life at the University of the Pacific.
Serves as the direct advisor to all social and professional Greek organizations, including attending meetings, and providing one-to-one advising, mentorship and professional development.
Directly facilitate and lead each organization to define and meet chapter and university goals.
Serves as the primary Greek Life contact for all national headquarters’ offices and the outside community.
Develops and maintains collaborative relationships with academic units and their professional Greek student organizations, ensuring compliance with educational programming.
Serves as the professional staff advisor to the Inter-Fraternity Council, Multicultural Greek Council, Panhellenic Council, and Professional Greek Council.
Meets weekly with the councils and develops comprehensive direction and guidance on collaborations, promoting Greek Life at Pacific and enhancing developmental opportunities for each member and leader.
Working with the unit’s Business Manager, monitors and approves budget expenditures for chapters and councils ensuring fiscal accountability and adherence to all University policies.
Working collaboratively and as directed by the AVP, assists in the planning, development, coordination, implementation and evaluation of all Greek programs and related student engagement activities and initiatives.
Supports other professional staff, programs, and events including participation of Greek Life in division and University events including but not limited to: Move-in, Week of Welcome, Homecoming, Greek Week, and Admitted Students Day.
Manages all vendor contracts in the unit’s area.
Ensures vendor forms, contracts, and agreements are complete and provided to the Business Manager for submission into University Contracts system (Cobblestone).
Ensures contracts are approved and signed prior to events.
Under the direction of the AVP, assists in the development, implementation and evaluation of the University Greek Chapter Standards Program.
Ensures that all chapter standards and regulations regarding chapter membership meet compliance standards.
Assists in the development and oversees the implementation and execution of all Greek major programming including: Greek Informational, Greek Week, Council and Chapter President retreats and trainings, Greek Leadership Retreat and formal recruitment of new members including orientation, activities, workshops, new member qualification review and confirmation of new members.
Responsible for identifying, recruiting, and training active faculty and alumni advisors who will protect the values and mission of the University while coaching and mentoring their respective Greek organization.
Interprets, administers and ensures compliance with all University policies and procedures for the Greek Life program and makes recommended policy changes.
Serves as the primary liaison between Greek Life and university departments.
In collaboration with the Office of Student Conduct & Community Standards, sets precedent and policies for Greek lettered organization operations including social event protocols, standards, and the Greek Life Review Board.
This includes but is not limited to scheduling meetings, hearings and coordinating correspondence between students and staff to ensure proper adjudication of chapter violations and follow up on chapter sanctions.
Serve as data steward for Greek Life.
Processes and evaluates Greek Life academic, membership recruitment, enrollment, compliance trainings, and demographic data.
Manage and update forms related to the daily operation of Greek Life; and manage information and files on membership and activities of chapters.
Collaborates with Residential Life & Housing in planning and management of Greek residential facilities.
Includes but is not limited to establishment of occupation expectations, communication between Greek Chapters and Residential Life and Housing and other related matters.
Serves as Risk Management consultant to all Greek organizations and is the primary liaison between Student Involvement and the Department of Risk Management.
Create a diverse, equitable and inclusive environment where all voices can be heard.
Demonstrate cultural competence and success in working with diverse student groups.
Works collaboratively with department, division and university partners including ASUOP Advisors, Registered Student Organizations, Pacific Recreation, Residential Life and Housing, Equity programs, Student Conduct and Community Standards, Student Life and Academic Departments to support student retention.
Coordinates, prepares and facilitates presentations for major University events geared toward recruiting, retaining and students’ persistence to graduation.
Under the direction of the area’s Business Manager, manages new hire and payroll processes for student staff performing Greek life tasks and student activities, serving as supervisor, including review and approval of timesheets.
Participates in Division of Student Life Events and Committees as requested and performs other related duties as assigned.
This position serves as Campus Security Authority (CSA) as outlined by the Clery Act.
CSAs have federally mandated responsibilities to report crimes that are reported them.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees.
We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.