Part-Time Assistant Director for Capital Assets Management

UTHealth Houston•Houston, TX

About The Position

The Assistant Director for Capital Assets Management oversees the recording, tracking, and reporting of UTHealth's capital and controlled assets, ensuring compliance with Governmental Accounting Standards Board (GASB) standards, State Property Accounting (SPA) requirements, UT System guidelines, institutional policies, and State of Texas regulations. The position represents UTHealth on the UT System Property Managers Council and the State Property Accounting Users Group, with a focus on initiating change, developing practitioner standards, and promoting education in property management. This is a part-time role and does not offer the usual benefits. Candidates with experience at UTHealth Houston are preferred. Employees must permanently reside and work in Texas. This is a security-sensitive position.

Requirements

Certified Professional Property Specialist (CPPS) certification from the National Property Management Association is required.
Bachelor's degree is required.
At least 6 years of experience in property management or accounting related to asset management is required.
Exceptional interpersonal and technical skills.
Must permanently reside and work in the State of Texas.
Must be able to maintain the security or integrity of critical infrastructure if the position requires access to it.

Nice To Haves

Bachelor's degree in Accounting preferred.
Experience at UTHealth Houston preferred.

Responsibilities

Oversee the fixed asset system and the full lifecycle of the University's physical and intangible assets, including recording, recognition, tagging, tracking, acquisitions, capitalization, depreciation, disposal, surplus, donations, trade-ins, and external equipment transfers.
Prepare annual financial report schedules and special inventory reports to support management decisions and comply with State Comptroller rules.
Manage recording and reporting of GASB 87 lease contracts and GASB 96 SBITA contracts in coordination with UT System.
Ensure accurate general ledger postings and reconcile capital accounts monthly, quarterly, and annually.
Oversee cost transfer vouchers and/or journal vouchers to correct capital account entries.
Develop and maintain office procedures, training aids, and an annual inventory course to support internal controls and compliance with financial regulations and institutional and State policies.
Manage and analyze departmental funds, including capital departmental equipment purchases.
Oversee the perpetual inventory of physical assets for UTHealth and UT Physicians.
Serve as the primary conduit for the third-party inventory scanning service, overseeing and coordinating production and test sites for cloud-based software.
Manage designation of items as surplus and coordinate surplus auctions to maximize sale proceeds.
Serve as the primary conduit for the third-party auctioneer, overseeing and coordinating surplus inventory, bid awards, and auction marketing.
Act as primary liaison for internal and external audits related to Capital Assets Management.
Oversee Capital Assets Management training for UTHealth and UT Physicians and manage updates to the HOOP Policy for Capital Assets.
Conduct monthly review and validation processes and complete quarterly and annual Subchapter AFR Letters.
Develop and maintain the Capital Assets Management internal webpage.
Collaborate with Procurement, Operations, Facilities, IT, UT Police, Legal, and other departments to provide accounting guidance and support strategic decisions.
Manage departmental human resources activities, including recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
Perform other duties as assigned.