Assistant Director-Asset Management & Capital Lifecycle

UCSF•San Francisco, CA

1d•$220,000 - $235,000

About The Position

The Assistant Director of Asset Management & Capital Lifecycle provides strategic leadership for UCSF Facilities Services’ enterprise asset management program. The role ensures infrastructure assets are planned, delivered, maintained, optimized, and renewed through a standardized lifecycle management framework. The incumbent determines how to use resources and develops the policies, governance, standards, and processes that integrate capital planning, commissioning, operations, maintenance, and lifecycle replacement into an enterprise asset management strategy. The position bridges Capital Planning, Facilities Investment Needs, the Integrated Capital Asset Management Program, 15- and 25-Year Renewal, Operations & Maintenance, BOSC, and executive leadership. It develops a data-driven asset management program using Maximo Manage, MREF, ICAMP/TRIRIGA, Building Management Systems, and future IBM Maximo Application Suite capabilities to improve asset reliability, optimize lifecycle costs, mitigate operational risk, and support long-term capital investment decisions. The Assistant Director leads UCSF’s enterprise Asset Management Program and its governance, policies, standards, and lifecycle procedures aligned with ISO 55001 principles. The role provides strategic oversight of infrastructure and renewal programs, capital planning, deferred maintenance, asset replacement planning, and capital renewal forecasting, ensuring investments are prioritized using asset condition, remaining useful life, criticality, risk, maintenance history, and total cost of ownership. The role partners with Maintenance & Operations to improve preventive maintenance compliance and reliability, reduce downtime and emergency maintenance, implement condition assessment programs, improve and standardize work management, and promote predictive and reliability-centered maintenance. It also coordinates with project teams to incorporate asset requirements into project planning and commissioning, ensure operational readiness, and verify turnover documentation, QA/QC standards, and digital asset records before occupancy. The position provides direct supervision and leadership to the Asset Management Team, Asset Administrators, and other asset functions; coordinates across Facilities Projects, Planning & Scheduling, and Maintenance Operations; and fosters asset stewardship, continuous improvement, data-driven decision-making, and reliability engineering. It is responsible for staffing, training, staff development and evaluation, discipline, budgets, costs, and related human-resource activities.

Requirements

Bachelor’s degree in Planning, Facilities, Business, or a related area and 7–10 years of relevant experience, or an equivalent combination of education and experience.
At least three years of supervisory experience in a complex organization.
Strong verbal and written communication skills.
Experience and knowledge to inspect construction in progress, including general and specialty structures, and to read, sketch, and interpret plans and specifications.
Broad knowledge of facilities management, space planning and allocation, security, fire and safety, and emergency preparedness.
Advanced knowledge and skill regarding specialized research needs in planning, and the ability to translate needs effectively to professional architects and engineers.
Experience leading multidisciplinary teams and coordinating across diverse functional units.
Demonstrated experience implementing or managing enterprise asset management systems such as IBM Maximo, TRIRIGA, or equivalent.
Experience working on construction contracts, facilities equipment procurement, and vendor or contractor negotiations.
Thorough knowledge of overseeing the full range of facilities renovation work.
Direct experience with IBM Maximo Application Suite (Maximo Manage, Maximo Health, Maximo Mobile, MREF), TRIRIGA/ICAMP, and Building Automation Systems.
Ability to facilitate and collaborate with internal and external constituencies on short- and long-term facilities planning and management.
Strong analytical, research, and report preparation skills to meet regulatory and budgetary reporting requirements.
Strong leadership, staff motivation, and team-building skills.
Strong management, regulatory compliance, and operations planning skills.
Knowledge of architectural, engineering, and building systems concepts.

Nice To Haves

LEED Green Associate (LEED GA) certification.
Certified Reliability Leader (CRL) certification.
Certified Maintenance & Reliability Professional (CMRP) certification.
ISO 55001 Asset Management certification.
Project Management Professional (PMP) certification.

Responsibilities

Develop and lead UCSF’s enterprise Asset Management Program.
Establish governance, policies, standards, and lifecycle procedures aligned with ISO 55001 principles.
Develop a long-term asset management strategy aligned with UCSF’s strategic goals.
Serve as executive owner for the enterprise Asset Working Group and Asset Governance Committee.
Provide strategic oversight for Facilities Infrastructure (FIN), 15-Year Renewal, 25-Year Renewal, ICAMP Capital Planning, Deferred Maintenance Programs, Asset Replacement Planning, and Capital Renewal Forecasting.
Prioritize capital investments using data-driven metrics, including asset condition, remaining useful life, criticality, risk, maintenance history, and total cost of ownership.
Partner with Maintenance & Operations to improve preventive maintenance compliance and asset reliability, reduce downtime and emergency maintenance, and improve work management processes.
Develop and implement condition assessment programs and standardize operations.
Promote the transition from reactive maintenance to predictive and reliability-centered maintenance.
Partner with project teams to incorporate asset requirements into project planning and ensure commissioning supports operational readiness, including contractual documents.
Ensure asset turnover documentation is complete, QA/QC standards are met, and digital asset records are created before occupancy.
Provide leadership and direct supervision to the Asset Management Team, Asset Administrators, and other asset functions.
Coordinate team efforts across Facilities Projects, Planning & Scheduling, and Maintenance Operations.
Develop an enterprise culture centered on asset stewardship, continuous improvement, data-driven decision-making, and reliability engineering.
Select, develop, train, supervise, and evaluate staff; manage discipline, staffing, budgets, costs, and other human-resource-related activities for department staff.