Assistant Director-Asset Management & Capital Lifecycle

University of California, San Francisco•San Francisco, CA

About The Position

The Assistant Director of Asset Management & Capital Lifecycle provides strategic leadership for UCSF Facilities Services’ enterprise asset management program. The role ensures infrastructure assets are planned, delivered, maintained, optimized, and renewed through a standardized lifecycle management framework. The incumbent determines how to use resources and establishes the policies, governance, standards, and processes needed to integrate capital planning, commissioning, operations, maintenance, and lifecycle replacement into an enterprise strategy. The position bridges Capital Planning, Facilities Investment Needs, the Integrated Capital Asset Management Program, 15- and 25-Year Renewal, Operations & Maintenance, BOSC, and executive leadership. It leads development of a data-driven program using Maximo Manage, MREF, ICAMP/TRIRIGA, Building Management Systems, and future IBM Maximo Application Suite capabilities to improve asset reliability, optimize lifecycle costs, mitigate operational risk, and inform long-term capital investment decisions. UCSF Facilities Services supports the university’s research, teaching, health care, and community service missions by operating and maintaining the campus environment. The department employs over 400 professional staff and stewards over $90 million in operating funds. Its leaders are expected to foster a fair, equitable, safe, and supportive workplace, and to contribute to the operation’s success through innovation, diligent execution, engaging leadership, and results orientation.

Requirements

Bachelor’s degree in Planning, Facilities, Business, or a related area and 7–10 years of relevant experience, or an equivalent combination of education and experience.
At least three years of supervisory experience in a complex organization.
Strong verbal and written communication skills.
Experience and knowledge in inspecting construction in progress, including general and specialty structures, and reading, sketching, and interpreting plans and specifications.
Broad knowledge of facilities management, space planning and allocation, security, fire and safety, and emergency preparedness.
Advanced knowledge and skill related to specialized research needs in planning, and skill translating needs to professional architects and engineers.
Experience leading multidisciplinary teams and coordinating across diverse functional units.
Demonstrated experience implementing or managing enterprise asset management systems such as IBM Maximo, TRIRIGA, or equivalent.
Experience with construction contracts, facilities equipment procurement, and vendor/contractor negotiations.
Thorough knowledge of overseeing the full range of facilities renovation work.
Direct experience with IBM Maximo Application Suite (Maximo Manage, Maximo Health, Maximo Mobile, MREF), TRIRIGA/ICAMP, and Building Automation Systems.
Strong collaboration and facilitation skills with internal and external constituencies on short- and long-term facilities planning and management.
Strong analytical, research, and report-preparation skills for regulatory and budgetary reporting requirements.
Strong leadership, staff motivation, and team-building skills.
Strong management, regulatory compliance, and operations planning skills.
Knowledge of architectural, engineering, and building systems concepts.

Nice To Haves

LEED Green Associate (GA) certification.
Certified Reliability Leader (CRL) certification.
Certified Maintenance & Reliability Professional (CMRP) certification.
ISO 55001 Asset Management certification.
Project Management Professional (PMP) certification.

Responsibilities

Develop and lead UCSF’s enterprise Asset Management Program.
Establish governance, policies, standards, and lifecycle procedures aligned with ISO 55001 principles.
Develop a long-term asset management strategy aligned with UCSF’s strategic goals.
Serve as executive owner for the enterprise Asset Working Group and Asset Governance Committee.
Provide strategic oversight for Facilities Infrastructure, the 15-Year and 25-Year Renewal Programs, ICAMP Capital Planning, Deferred Maintenance Programs, asset replacement planning, and capital renewal forecasting.
Ensure capital investments are prioritized using data-driven measures, including asset condition, remaining useful life, criticality, risk, maintenance history, and total cost of ownership.
Partner with Maintenance & Operations to improve preventive maintenance compliance, reduce asset downtime and emergency maintenance, and improve reliability.
Develop and implement condition assessment programs and improve and standardize work management and operations processes.
Promote the transition from reactive maintenance to predictive and reliability-centered maintenance.
Partner with project teams to incorporate asset requirements into project planning and ensure commissioning supports operational readiness, including contractual documents.
Ensure asset turnover documentation is complete, QA/QC standards are met, and digital asset records are created before occupancy.
Lead and directly supervise the Asset Management Team, Asset Administrators, and other asset functions.
Coordinate team efforts across Facilities Projects, Planning & Scheduling, and Maintenance Operations.
Develop an enterprise culture focused on asset stewardship, continuous improvement, data-driven decision-making, and reliability engineering.
Select, develop, and evaluate staff and create a motivational work environment.
Take responsibility for staffing, training, development, discipline, budgets, costs, and human-resource-related activities for department staff.