Assistant Director, Business Operations - Engineering & Physical Sciences Deans Office

University of Wyoming • Laramie, NY

9d • Onsite

About The Position

The Assistant Director, Business Operations assists the Director of Business Operations in overseeing the business, financial, and personnel functions of the College of Engineering and Physical Sciences (CEPS) at the University of Wyoming. The role manages CEPS financial operations and provides financial planning, forecasting, reporting, and contract negotiation. It develops policies and procedures, manages special projects, and serves as a senior resource for unrestricted operating, Tier 1, state and federal, designated, and project/grant funds. The position supervises Business Office staff and part-time student workers and collaborates with the Director on CEPS operational, financial, and personnel activities.

The position directs CEPS fiscal operations, including budgets across funding sources, financial reporting, grant accounting, compliance, accounting systems, and financial data coordination. It supervises Business Office accounting staff and related personnel activities, supports hiring and training, and serves as a primary liaison to university offices. The Assistant Director also participates in strategic planning, advises administration on financial and personnel matters, represents CEPS in campus and external meetings, and acts for the Director when needed.

This is an on-campus position. The position will remain open until filled; complete applications received by November 22, 2026, will receive full consideration. Applicants must be eligible to work in the United States; work authorization or visa sponsorship is not available.

Requirements

• Bachelor’s degree in Business Administration, Accounting, or a related field, or an equivalent combination of education and experience.
• At least four years of direct work-related experience.
• Applicants must provide average weekly hours worked for current and previous positions; relevant part-time experience is prorated on a full-time-equivalent basis.
• Eligibility to work in the United States; work authorization or visa sponsorship is not available.
• Ability to work on campus and perform essential job functions there.

Nice To Haves

• Excellent verbal, written, and interpersonal skills.
• Experience with UW policies and procedures.
• Experience with payroll and human resources.
• Experience with Sponsored Programs and grant accounting.
• Strong attention to detail.

Responsibilities

• Manage and direct CEPS fiscal operations.
• Analyze, forecast, and prepare annual budgets covering all funding sources.
• Develop funding strategies to ensure funds are budgeted and spent in compliance with university, state, and federal regulations and donor agreements while meeting CEPS commitments.
• Supervise preparation of complex CEPS budget reports and provide interpretation and financial recommendations.
• Serve as primary liaison to UW Accounting, Sponsored Programs, the Research Office, the University Foundation, and the Budget Office.
• Collaborate with the Director of Business Operations to maintain, modify, and develop the CEPS computerized accounting system.
• Coordinate college financial data to ensure consistency across departments.
• Oversee college grant accounting, including training, supervising, and managing college Business Managers, and helping principal investigators, department staff, and Sponsored Programs resolve problems.
• Design, implement, and manage electronic records and archives for CEPS.
• Brief appropriate administrators on budget and fiscal matters.
• Direct and supervise CEPS Business Office accounting staff and ensure exceptional customer service.
• Manage staff hiring and training, and organize, prioritize, and schedule work assignments to meet deadlines.
• Conduct staff and temporary/student employee evaluations and discipline.
• Oversee staff personnel actions, advise administration on personnel issues, and ensure compliance with university and federal employment regulations and labor laws.
• Develop and provide training and mentoring to Business Office staff.
• Mediate and resolve staff concerns and complaints, and advise the Dean and Director of Business Operations on disciplinary procedures.
• Participate in strategic planning, particularly regarding staff assignments and workflow distribution.
• Serve as primary liaison to UW Human Resources.
• Assist the Director in administering human resource activities for CEPS administrators, faculty, staff, and student employees, including use of the HCM system for recruiting, hiring, pay, and employment changes.
• Manage special projects for the college in consultation with the Dean and Director of Business Operations.
• Act on behalf of the Director of Business Operations when needed.
• Represent CEPS on external committees and in campus-wide meetings.

Benefits

• Retirement contributions, including a state contribution of over 15% of gross salary and total contributions exceeding 19% with the mandatory employee contribution.
• Medical, dental, and vision insurance with competitive employer contributions and four deductible options.
• Vacation, sick leave, paid holidays, and paid winter closure.
• Tuition waivers for employees and eligible dependents.
• Wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager