Assistant Director, Business Operations - Engineering & Physical Sciences Deans Office
About The Position
The Assistant Director, Business Operations assists the Director of Business Operations in overseeing and performing the business, financial, and personnel functions of the College of Engineering and Physical Sciences (CEPS) at the University of Wyoming. The role manages CEPS financial operations, including planning, forecasting, reporting, and contract negotiations; develops policies and procedures; and leads special projects. It serves as a senior-level resource for unrestricted operating, Tier 1, state and federal funds, designated funds, and projects and grants. The position supervises Business Office staff and part-time student workers and collaborates with the Director on CEPS operational, financial, and personnel activities. The role directs college fiscal operations and Business Office accounting staff, oversees grant accounting and personnel activities, and acts on behalf of the Director when needed. It works with university offices and CEPS administrators, faculty, staff, and student employees to maintain effective financial and human-resources operations. The position is on campus in Laramie, Wyoming, and the successful candidate must be able to work on campus and perform the essential job functions.
Requirements
- Bachelor’s degree in Business Administration, Accounting, or a related field, or an equivalent combination of education and experience.
- At least 4 years of direct work-related experience; relevant part-time experience is prorated based on hours worked.
- Applicants must provide the average hours worked per week for all current and previous positions.
- Must be eligible to work in the United States; work authorization or visa sponsorship is unavailable.
- Must be available to work on campus and perform the essential job functions.
Nice To Haves
- Excellent verbal, written, and interpersonal skills.
- Experience with University of Wyoming policies and procedures.
- Experience with payroll and human resources.
- Experience with Sponsored Programs and grant accounting.
- Strong attention to detail.
Responsibilities
- Manage and direct CEPS fiscal operations; analyze, forecast, and prepare annual budgets covering all funding sources.
- Develop funding strategies to ensure funds are budgeted and spent in compliance with university, state, and federal regulations and donor agreements while meeting CEPS commitments.
- Supervise preparation of complex CEPS budget reports, interpret results, and provide financial recommendations.
- Serve as primary liaison to UW Accounting, Sponsored Programs, the Research Office, the University Foundation, and the Budget Office.
- Collaborate with the Director of Business Operations to maintain, modify, and develop CEPS’s computerized accounting system and coordinate financial data across departments.
- Oversee college grant accounting, including training and supervising college Business Managers and assisting principal investigators, department staff, and Sponsored Programs with problem resolution.
- Design, implement, and manage electronic records and archives for CEPS; brief appropriate administrators on budget and fiscal matters.
- Direct and supervise CEPS Business Office accounting staff and ensure exceptional customer service.
- Manage staff hiring and training; organize, prioritize, and schedule assignments; conduct evaluations and discipline staff and temporary or student employees.
- Oversee staff personnel actions, advise administration on personnel matters, and ensure compliance with university and federal employment regulations and labor laws.
- Develop and provide training and mentoring, mediate and resolve staff concerns and complaints, and advise the Dean and Director on disciplinary procedures.
- Participate in strategic planning, particularly in assessing staff assignments and workflow distribution; serve as primary liaison to UW Human Resources.
- Assist the Director with human-resources activities for CEPS administrators, faculty, staff, and student employees, including use of the HCM system for recruiting, hiring, pay, and employment changes.
- Manage special projects for the college in consultation with the Dean and Director of Business Operations.
- Act on behalf of the Director of Business Operations when needed and represent CEPS on external committees and in campus-wide meetings.
Benefits
- State retirement contribution of over 15% of gross salary; combined with the mandatory employee contribution, total retirement contributions exceed 19%.
- Medical, dental, and vision insurance with competitive employer contributions and four deductible options.
- Vacation leave, sick leave, paid holidays, and paid winter closure.
- Tuition waivers for employees and eligible dependents.
- Wellness initiatives, counseling services, and mental health resources.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
