Assistant Director Administration - Wastewater

City of Chattanooga•Chattanooga, TN

7d•$90,249 - $108,298•Onsite

About The Position

The Assistant Director for Administration is a stand-alone position in the Wastewater Administration Department. The role manages staff and day-to-day division activities, including planning, coordinating, administering, and evaluating programs, projects, processes, systems, and standards. It collaborates with City departments, consultants, vendors, agencies, regulators, and other interested parties to coordinate work, exchange information, and resolve problems. The position serves on the Wastewater Management Team, supports the execution of division mission and strategic plans, and may act on behalf of the Director of Administration as requested. The Assistant Director may represent the City or Regional Wastewater System at meetings and public events, manage department items for the City Council agenda, and coordinate external communications. Responsibilities can include preparing and analyzing reports, recommendations, resolutions, ordinances, proposals, memoranda of understanding, and other documentation. The role assists with division budgeting and may oversee fiscal matters, procurement, requisitions, change orders, expenditures, financial statements, annual budget ordinances, utility financial planning, and engagement with state and federal utility loan programs. It may also oversee consultants and the annual capital budget and program. The position may direct utility functions including sewer billing; procurement and invoicing; payroll; warehouse and asset management; operating and capital budgets; and work-order management. It provides departmental leadership by developing and improving policies, procedures, goals, and work methods, supporting continuous improvement in safety, quality, and cost, and ensuring required staff training and compliance with City policies. The role requires regular attendance, effective interpersonal relationships, and completion of essential duties with or without reasonable accommodation. The position requires a valid driver's license and pre-employment background screening. It is classified as exempt and is based at 455 Moccasin Bend Road. The listed schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. EST, with hours potentially varying due to assignments or projects.

Requirements

Bachelor's degree in Business Administration or a related field, and six years of progressively responsible management experience involving planning, directing, or coordinating organizational operations, including daily operations, budgeting, staffing, and human resources; an equivalent combination of experience and education may qualify.
Supervisory experience.
Valid driver's license.
Knowledge of international, federal, state, and local regulations; grant writing; budgeting; program management and development; supervisory principles; project management; vendor management; personal computers and operating systems; Microsoft Office and Google applications; and customer service.
Ability to manage and oversee accounting, invoicing, revenue collection, and fund disbursement; analyze, compile, and communicate financial data; oversee purchasing and warehousing; and monitor contracts for compliance.
Skill in monitoring and evaluating subordinate staff, responding to inquiries or complaints, presenting to administrators, the public, and boards, and using logic and reasoning to identify solutions.
Ability to meet regular attendance requirements and maintain good interpersonal relationships.
Ability to perform essential job functions with or without reasonable accommodations.
Successful completion of required pre-employment background screening.

Responsibilities

Manage staff, including assigning and prioritizing work, conducting performance evaluations, ensuring appropriate training, maintaining a safe work environment, and making hiring, termination, and disciplinary recommendations.
Manage day-to-day division work groups and coordinate programs, projects, processes, procedures, systems, and standards.
Collaborate with internal departments, consultants, vendors, agencies, regulators, and other parties to coordinate activities, exchange information, and resolve problems.
Facilitate collaborative problem-solving and decision-making regarding operational issues.
Serve on the Wastewater Management Team, support division mission and strategic plans, and potentially act for the Director of Administration when requested.
Represent the City and/or Regional Wastewater System at meetings, public events, training sessions, committees, and other groups; potentially manage City Council agenda items and external communications.
Prepare, review, interpret, and analyze information, data, and reports; make recommendations and communicate findings.
Prepare resolutions, ordinances, requests for proposal, memoranda of understanding, and other documentation.
Assist with division budget development and administration, and potentially oversee fiscal matters, procurement, budget procedures, requisitions, change orders, expenditures, financial statements, annual budget ordinances, and utility financial planning.
Potentially lead engagement with state and federal officials regarding utility loan programs, including SRF and WIFIA.
Work with consultants and develop and oversee the annual capital budget and program.
Potentially direct utility operations including sewer billing; contracts, procurement, invoicing, and requisitioning; payroll; warehouse and asset management; operating and capital budgets; and work-order management.
Approve leave requests for subordinate staff, as applicable.
Assist with developing policies, operating procedures, rules, regulations, work methods, and short- and long-term goals; evaluate staff procedures and implement improvements as needed.
Support continuous improvement activities related to safety, quality, and cost.
Represent the City of Chattanooga's interests with suppliers and contractors.
Compile and provide reports related to areas of responsibility.
Collaborate across departments, divisions, and service units to achieve effective results and solutions.
Ensure work complies with City policies and procedures and required team training is completed on time.
Meet attendance requirements, maintain effective interpersonal relationships, and perform essential functions in a timely manner.