Assistant Dean, Undergraduate Studies

Details•San Diego, CA

16h•Onsite

About The Position

The University of San Diego's College of Arts and Sciences is seeking an Assistant Dean, Undergraduate Studies to support the Dean and Associate Dean with academic and administrative responsibilities. This role involves interpreting, developing, implementing, and administering academic policies and procedures, providing leadership in resolving complex student academic matters such as academic integrity and grade grievances, and serving as a resource to faculty, students, and administrators to ensure consistent application of University policy and promote student success. This recruitment is open to current University of San Diego employees only.

Requirements

Minimum of a Master’s degree required with a background in the liberal arts.
A minimum of two years of administrative experience.
Demonstrated excellent organizational skills and good attention to details and accuracy with the ability to meet both short and long-term deadlines with competing timelines and shifting priorities.
Proven ability to manage multiple projects and assignments in an efficient and effective manner.
Ability to work cooperatively with all levels of administration and staff, faculty and students and the ability to explain processes and interpret policies effectively.
Ability to prioritize workload effectively.
Demonstrated skills in both written and oral communications.
Demonstrated ability to exercise leadership and work as a team member.
Evidence of a collaborative management style and experience managing complex human and financial resources.
Strong interpersonal skills and the ability to motivate staff, administrators and faculty.
Ability to work effectively in a high consultative and diverse environment.
Ability to develop and maintain websites or willingness to learn.

Nice To Haves

Master’s degree in the liberal arts with experience in a higher education administration setting working with faculty, students and supervision of staff.
Experience directing and academic program(s), including curriculum development, and program-specific advising.

Responsibilities

Serves as the College's lead administrator for Academic Integrity and Grade Grievance processes.
Leads the process of academic notice (disqualification and probation) for Undergraduate Studies, in collaboration with the other assistant and associate deans.
Is the first line of contact for the resolution of student academic problems presented either in person or in writing to the Dean’s Office.
Serves as primary faculty resource in supporting students’ academic success.
Is familiar with student conduct issues to advise proper procedures and referral.
Provides counsel to students who are seeking Medical Leave of Absence, Leave of Absence or Withdrawal from the University.
Works closely with Wellness offices to support students.
Maintains partnerships with across campus departments in order to best serve students.
Maintains consistent confidentiality due to nature of interactions with students, parents, faculty and other College/University personnel.
Collaborate with University partners to develop, improve, and implement academic policies, procedures, and student success initiatives.
Partner with the Associate Dean and Assistant Dean colleagues to develop and deliver trainings, workshops, and presentations.
Lead or participate in University committees, cross-functional working groups, and strategic initiatives on behalf of the College of Arts and Sciences.
Collaborate with University offices to evaluate and improve academic business processes, technology solutions, and operational efficiencies that support undergraduate education.
Perform other duties and special projects as assigned by the Dean or Associate Dean.
Support undergraduate student success initiatives through advising, student and faculty programming, among other programs that promote student retention, persistence, and timely degree completion.
Oversee the definition, creation, and launch of the departmental peer-ambassador program and faculty advising asynchronous training.
Supervise the College Academic Advisors and oversee advising operations, including management of the CASadvising@ inbox, proactive academic communications, drop-in advising, advisor training, data management, and proactive student outreach.
Works directly with the Dean, Associate Dean, and Assistant Dean(s) in interpretation, revision, creation and enforcement of College and University policies and procedures.
Ability to interpret and clearly communicate to the University community on a number of policies (e.g. FERPA, Grade Grievance, Academic Regulations).
Assists with the process for Substitution of Graduation Requirements and Request for Waivers of Residency on behalf of the Dean’s Office of the College of Arts and Sciences.