Assistant Corporate Secretary

ENMAX • Calgary, AB

4d • Hybrid

About The Position

The Assistant Corporate Secretary administers ENMAX’s corporate governance framework and provides support to the ENMAX Board of Directors, its Committees and the Shareholder in the discharge of their various governance duties and responsibilities, including coordination of materials from the Executive Team in support of Board activities.

Requirements

• Post-secondary degree in law, business, communications or related field or a corporate secretarial designation or training program
• Equivalent combination of education and experience will be considered
• 5 plus years of experience supporting senior executives or Boards, legal, regulatory tribunal or compliance processes
• Experience carrying out corporate governance practices and processes or equivalent
• Exceptional written communication, grammar and attention to detail required for preparing and reviewing Board materials and external reports
• Strong organizational abilities and project management skills
• Highly effective relationship-building skills, with a collaborative approach and commitment to team success
• Proven ability to handle sensitive information and context with confidentiality and care
• Commitment to maintaining the confidentiality of Board materials and information, exercising discretion and care in all aspects of the role
• Self-motivated and proactive, with the ability to independently identify and prioritize work and take appropriate action
• Strong sense of ownership, accountability, and follow-through
• Proactively identifies issues, opportunities, and potential solutions, with the ability to make thoughtful recommendations
• Sound business judgment, discretion, and professionalism, with the ability to provide balanced support and service to a range of stakeholders, including the Board of Directors, Executive Team, and ENMAX’s Shareholder
• Strong verbal communication skills, with the ability to communicate clearly and effectively with stakeholders at all levels
• Must be legal to work in Canada and requires the successful completion of a criminal background check.
• Two pieces of valid Government issued ID will be required.

Responsibilities

• Plan and execute logistics of all Board, Committee and Shareholder meetings including material preparation and submission
• Attend Board and Shareholder meetings and record and produce meeting minutes
• Administering, developing and maintaining the Board’s online portal
• Provide corporate secretarial support to the ENMAX group of companies, as appropriate
• Act in the place of the Corporate Secretary when the Corporate Secretary is unable to act
• Provide corporate records management and disclosure functions; provide or procure research on matters relevant to board operations and governance trends
• Coordinate corporate governance disclosures and internal/external communication requirements
• Track and report on current corporate governance practices
• Oversee maintenance of ENMAX’s corporate records and minute books
• Document preparation for Board and Shareholder deliverables including reports and resolutions
• Oversee administration of payroll in connection with the payment of director’s fees and retainers for the members of the Board of Directors
• Prepare and send out meeting notices, communicate directly with Board members, prepare agendas, minutes and board packages
• Work together with Shareholder Relations and Strategic Projects Manager and related functions in preparation for and delivery of key Shareholder events including ENMAX’s AGM

Benefits

• competitive compensation
• comprehensive flexible benefits program
• non-downtown location
• free onsite fitness facility
• onsite massage
• onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE)
• free parking

What This Job Offers

• Job Type: Full-time
• Career Level: Senior