Assistant Secretary

Deer Park School District•Deer Park, WA

2d•Onsite

About The Position

Serve as the initial point of contact in the school office. Answer phones and greet students and the public. Coordinate the attendance function and communicate information relative to truancy. Coordinate busing and parent drop-off and pick-up, and resolve issues as they arise. Account for student meals and ensure accurate accounting in the student management system. Assist in the health room and supervise children in the office as required.

Requirements

High School Diploma or GED
Strong computer skills
Excellent interpersonal skills
Outstanding organizational abilities
Demonstrated communication skills, particularly in stressful situations
Appreciation and ability to work with students
Demonstrated ability to contribute in a team setting.
Demonstrated appreciation of and sensitivity to youth and adults of varying socioeconomic, cultural, and ethnic backgrounds, different learning styles, and various disabilities
Willingness, interest, and commitment to participate in professional collaboration and student supervision
Commitment and adherence to confidentiality and other professional standards

Nice To Haves

Some post-secondary education is preferred
Experience in an administrative assistant position, preferably in a school district
Skyward experience preferred

Responsibilities

Greet the public and answer phones.
Assist students and parents in the office and on the phone.
Supervise attendance functions, communicate attendance matters, and follow up on absences.
Collect and enter data; record excuses and school-related absences.
Assist with registering students and with record requests.
Monitor arrival/departure of busing and drop-off and pick-up; report concerns to the principal; prepare daily and monthly reports as needed.
Communicate with parents and the food service department regarding lunch processes and accounts.
Cashier for lunch or breakfast, determining reimbursable meals, and entering account information into the Skyward management system.
Assist in the health room.
Prepare and submit BECCA paperwork.
Maintain excellent accuracy in reporting and record-keeping.
Assist Lead Secretary as needed.
Other duties as assigned.