Assistant Community Manager - Sarasota, FL

RangeWater Real Estate • Sarasota, FL

8d

About The Position

The Assistant Community Manager supports the Community Manager in overseeing the community’s financial and operational activities. Responsibilities include completing accounting and reporting tasks, preparing monthly close-out and financial reports, processing invoices, collecting rent and other payments, making bank deposits, handling dispositions and account reconciliations, and using property management software to record, track, and report the property’s financial activity.

The role also supports leasing and marketing, resident and client relations, lease enforcement, vendor coordination, and the safety, cleanliness, and appearance of the property. In the Community Manager’s absence, the Assistant Community Manager serves as the on-site supervisor, organizing daily work and coordinating maintenance and make-ready tasks. The position is scheduled for 40 hours in a regular work week; site operating hours vary by location. Weekend work is required when scheduled.

Requirements

• High school diploma or GED equivalent.
• A current, valid driver’s license.
• Ability to work weekends when scheduled.
• Ability to perform the essential job functions unaccompanied.
• Communication, presentation, and delivery skills, with the ability to connect with people at all levels.
• Proficiency with internet, word processing, spreadsheet, and database management programs for reporting.
• Ability to push, pull, lift, carry, or maneuver up to 20 pounds independently and up to 50 pounds with assistance.
• Ability to frequently stand, walk, reach, climb, stoop, and squat, and intermittently sit and perform keyboard work.

Nice To Haves

• Background in property management, sales, marketing, and customer service sufficient to manage the day-to-day operation of an apartment community.
• Strong proficiency in property management software, preferably Entrata, Yardi, and/or One Site.

Responsibilities

• Support in-person leasing and marketing efforts and complete the full leasing cycle to help achieve revenue and occupancy goals.
• Complete daily transactions and tasks related to the community’s financial operations.
• Review and submit vendor, contractor, and service-provider invoices for payment, reconciling work performed or products purchased with company policies and procedures.
• Gather, analyze, and interpret market and economic trends that may affect the property, and recommend improvements.
• Stay informed about changes in technology, industry standards, and leasing and sales tools and processes.
• Carry out lease enforcement processes, including apartment inspections, evictions, collections, and notifications, and take appropriate action under the lease agreement.
• Conduct property tours, provide clients with performance updates, and meet with clients as needed.
• Manage contractor and vendor relationships and promote resident satisfaction by maintaining relationships with residents and co-workers.
• Oversee the property’s safety, cleanliness, general appearance, and appeal; report equipment malfunctions and employee, visitor, or resident injuries or accidents.
• Ensure the property maintenance team complies with company service-request standards.
• Act as the on-site supervisor in the Community Manager’s absence by organizing and delegating daily work, coordinating maintenance and make-ready tasks with the maintenance supervisor, and managing operations in accordance with company policies and procedures.
• Monitor market and competitor conditions that may affect occupancy and sales; develop and implement short- and long-term marketing plans and goals; and follow established policies for concessions, specials, and other occupancy programs.
• Perform other duties as assigned.

Benefits

• Two or more weeks of paid time off.
• Paid holidays.
• Medical, dental, and vision insurance.
• 401(k) enrollment opportunity.
• Employer-paid basic life and short-term disability coverage.
• Paid parental leave for birthing and non-birthing parents after six months.
• Potential opportunity for rent savings, depending on the property and ownership.
• Cell phone allowance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED