Assistant Clinical Research Coordinator - Dermatology (Limited)

UCSF•San Francisco, CA

4d•$33 - $54

About The Position

The Assistant Clinical Research Coordinator supports and coordinates clinical studies and trials in UCSF Dermatology under the supervision of the Principal Investigator. This is an entry-level role that may include training and development to prepare the incumbent for journey-level work in the series. The position is a limited appointment for one year. The incumbent may coordinate one or more single- or multi-site active or follow-up studies; support study initiation and preparation of protocols, flow sheets, data forms, and source documents; gather and interpret clinical information; and assist with recruiting, consenting, enrolling, registering, scheduling, and retaining study participants. The role also supports sample collection and shipment, participant adherence to study schedules, sponsor and funding-agency submissions, database entry and maintenance, data quality, analysis, and preparation of reports and tables. UCSF Dermatology provides care for patients with skin disease, trains future clinicians and researchers, advances research, and advocates for community health. Its research spans fundamental skin biology, translational and clinical sciences, public policy, public health, and epidemiology.

Requirements

High school diploma or equivalent experience.
Excellent verbal and written communication and presentation skills.
Excellent organizational and interpersonal skills, including the ability to work effectively in a diverse team.
Attention to detail.
Proficiency with Microsoft Word, PowerPoint, and Windows.
Excellent analytical and problem-solving skills.
Ability to work effectively in a fast-paced, team-based environment.
Project management and coordination skills, with the ability to prioritize tasks and meet multiple deadlines on concurrent projects.
Ability to establish cooperative working relationships with patients, coworkers, and physicians.

Nice To Haves

Demonstrated proficiency with medical terminology.
Experience working with patients or study subjects.
Ability to abstract data from medical records and transfer it to data collection forms or databases.
Fluency using the Committee of Human Research (CHR) online iMEDris system for protocol submissions, renewals, and modifications.
Understanding of the patient population and ability to build rapport while assessing what is realistic and appropriate for patient participation.
Experience with electronic medical records.
Knowledge of UCSF and departmental policies regarding reimbursement, research guidelines, confidentiality, HIPAA, patient safety, and handling electronic and paper medical records and communications.
Knowledge of research policies and guidelines, procedures for packing and shipping infectious substances, database building and analysis, and data management using some of REDCap, Stata, or R.
Experience applying Good Clinical Practice Guidelines.
Experience applying the Health Information and Accountability Act (HIPAA).
Experience applying the Protection of Human Research Subjects requirements.
Experience applying CHR regulations for recruitment and consent of research subjects.
Experience with effective cash-handling procedures.
Environmental Health and Safety training.
Fire Safety training.

Responsibilities

Schedule and track patient visits, tests, procedures, and follow-up according to study protocols; provide patients with calendars and schedules.
Obtain insurance authorization for tests and procedures.
Collaborate with team members to code and document toxicities and adverse events, and report adverse events to University and external agencies as appropriate.
Obtain, process, and ship specimens.
Work with investigators to verify patient history and medical information against inclusion and exclusion criteria.
Schedule screening tests and procedures; register and randomize patients on trials or studies.
Abstract clinical data from medical records or other databases and enter it into case report forms, study flow sheets, and other forms.
Submit required data and forms accurately and on time, address and resolve data queries, and identify, investigate, and resolve data-quality issues.
Help prepare for sponsor or regulatory-agency audits and monitoring visits.
Monitor study supply inventory and reorder supplies as needed.
Maintain research charts and study binders.
Support study initiation, including preparation of protocols, flow sheets, data forms, and source documents.
Assist with recruiting, consenting, enrolling, scheduling, and retaining study subjects, and help keep patients on study schedules.
Complete study forms for sponsors or appropriate funding agencies; collect, enter, and clean data in study databases; assist with data analysis and preparation of reports and tables.
Attend team meetings and perform other duties as assigned.