Assistant Clinical Research Coordinator - Dermatology (Limited)

University of California, San Francisco • San Francisco, CA

2d

About The Position

This is a one-year limited appointment in UCSF Dermatology. Under the supervision of the Principal Investigator, the Assistant Clinical Research Coordinator performs entry-level work supporting and coordinating clinical studies and may receive training to prepare for journey-level work in the next level of the series. The role may support one or more single- or multi-site active or follow-up clinical studies or trials. Duties include helping prepare protocols for study initiation; designing flow sheets, data forms, and source documents; gathering and interpreting medical, surgical, and laboratory data; applying protocol eligibility criteria; recruiting, consenting, enrolling, registering, scheduling, and retaining study subjects; coordinating specimen collection and shipment; supporting study schedules; submitting study forms to sponsors or funding agencies; collecting, entering, cleaning, and analyzing data; preparing reports and tables; attending team meetings; and performing other assigned duties.

UCSF Dermatology provides patient care, trains future professionals, advances research, and advocates for community health. Its research faculty conduct work spanning basic, translational, and clinical sciences, including clinical trials, public policy, public health, and epidemiology.

Requirements

• High school diploma or equivalent experience.
• Excellent verbal and written communication and presentation skills.
• Excellent organizational and interpersonal skills, including the ability to work effectively in a diverse team.
• Attention to detail.
• Proficiency with Microsoft Word, PowerPoint, and Windows.
• Excellent analytical and problem-solving skills.
• Ability to work effectively in a fast-paced, team-based environment.
• Project management and coordination skills, including the ability to prioritize tasks and meet multiple deadlines across concurrent projects.
• Ability to establish cooperative working relationships with patients, coworkers, and physicians.

Nice To Haves

• Demonstrated proficiency with medical terminology.
• Experience working with patients or study subjects.
• Ability to abstract data from medical records and transfer it to data collection forms or databases.
• Fluency using the Committee of Human Research (CHR) online iMEDris system to submit, renew, and modify protocols.
• Understanding of the patient population and ability to build rapport and assess what is realistic and appropriate for patient participation.
• Experience with electronic medical records.
• Knowledge of UCSF and departmental policies concerning reimbursement, research guidelines, confidentiality, HIPAA, patient safety, and electronic and hard-copy records and communications.
• Knowledge of medical terminology, research policies and guidelines, infectious-substance packing and shipping guidelines, database building and analysis, and data management using some of the following: REDCap, Stata, and/or R.
• Experience applying Good Clinical Practice Guidelines, HIPAA, protections for human research subjects, CHR recruitment and consent regulations, effective cash-handling procedures, Environmental Health and Safety training, and Fire Safety training.

Responsibilities

• Coordinate patient management with the study team by scheduling and tracking visits, tests, procedures, and follow-up according to protocol; provide patients with calendars and schedules; obtain insurance authorizations; document and code toxicities and adverse events; report adverse events to University and external agencies; and obtain, process, and ship specimens.
• Work with investigators to verify patient history and medical information against inclusion and exclusion criteria; schedule screening tests and procedures; and register and randomize patients on trials or studies.
• Abstract clinical data from medical records or other databases and enter it into case report forms, study flow sheets, and other forms.
• Submit required data and forms accurately and on time, address and resolve data queries, and investigate and resolve data-quality issues.
• Help prepare for sponsor or regulatory-agency audits and monitoring visits.
• Monitor study supplies and reorder as needed; maintain research charts and study binders.
• Help prepare protocols, flow sheets, data forms, and source documents; recruit, consent, enroll, schedule, and retain study subjects; support study schedules; assist with data analysis and preparation of reports and tables; attend team meetings; and perform other duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED