Assistant Bursar

Community College of Beaver County•Monaca, PA

10d•Onsite

About The Position

This position performs cashier duties necessary for ensuring the successful operation of the Cashier’s Office. The Assistant Bursar calculates, maintains, and collects tuition payments for credit and non-credit student accounts. They also collect and record cash deposits from college departments, student groups, and third-party rentals. A key responsibility is working with students to set up payment plans, overseeing timely collection, and conducting outreach to students. The role involves preparing and reconciling the daily deposit, including processing checks through the college’s financial institution’s software. Additionally, the Assistant Bursar prepares billing and monitors collection for various entities like third-party agencies, dual enrollment, and Workforce Development. Maintaining the accuracy of student accounts through the College’s Student Information System (SIS) is crucial, including monitoring specific deposits, payment plans, and eligibility. The position requires running batch and individual charges, generating statements, and assisting the Bursar in setting up charge and refund tables. Activity in the college’s SIS software must be changed to history status before the next registration period. The Assistant Bursar reviews student disbursement lists for accuracy before disbursements are issued and processes employee and dependent tuition waivers. They prepare and enter miscellaneous charges and necessary journal entries to student accounts. The role also involves communicating accounts receivable information, sending delinquent student accounts to collections, and preparing an accounts receivable aging analysis. Responsibilities include printing Accounts Payable checks and creating bank files, reviewing flight hours for PA discounts, and preparing refund checks. The Assistant Bursar fields calls, monitors the work management ticket system, and provides timely responses to student inquiries. Other departmental duties may also be assigned.

Requirements

Bachelor’s Degree in Accounting is required
Familiar with College policies and procedures
Ability to operate and understand PC and related software
Ability to communicate effectively with external and internal customers.
Ability to demonstrate excellent customer service skills.

Responsibilities

Calculates, maintains, and collects tuition payments for credit and non-credit student accounts.
Collects and records cash deposits from college departments, student groups, and third-party rentals.
Works with students to set up payment plans, oversees timely collection and does outreach to students.
Prepares and reconciles the daily deposit which includes processing checks through College’s financial institution’s software program.
Prepares billing and monitors collection for all third-party agencies, dual enrollment, Workforce Development, and any other non-tuition billing.
Maintains accuracy of student accounts through the College’s Student Information System (SIS) software which includes but is not limited to: monitor Air Traffic Control deposits, monitor student accounts on college payment plan, and monitors PA Discount eligibility.
Runs batch charges and individual charges utilizing the College’s SIS software.
Generates batch and individual statements for billing utilizing the College’s SIS software, assist the Bursar in setting up the charge and refund tables for each semester and not credit classes utilizing the college’s SIS Software.
Changes activity in college’s SIS software to history status prior to the next registration period.
Reviews credit and non-credit student disbursement list for accuracy prior to Business Office issuing disbursements to students.
Processes employee and dependent tuition waivers in college’s SIS software.
Prepares miscellaneous charges such as late registration fee and schedules revision fees to student accounts utilizing the college’s SIS software.
Prepares and enters the necessary journal entries to students’ accounts utilizing the college’s MIS software.
Communicates accounts receivable information to the appropriate college areas.
Sends delinquent student accounts to the appropriate collection which includes maintaining and monitoring the student accounts at the collection agency.
Prepares an accounts receivable aging analysis when appropriate.
Responsible for the printing of Accounts Payable checks and creation of required bank files.
Reviews Flight hours provided by the flight schools to determine appropriate PA discount on a monthly basis and prepares refund checks for PA discount after review by the Bursar.
Fields calls, monitors work management ticket system and provides timely responses to student inquiries.
Performs other departmental related duties as required.