Assistant Billing Specialist

Greenberg Traurig•Orlando, FL

19d•Hybrid

About The Position

Greenberg Traurig is seeking an Assistant Billing Specialist to join its Revenue Management Team in the Orlando office. The role is hybrid and requires regular in-office presence for day-to-day operations, team meetings, training, and relationship building. Reporting to the Billing Supervisor, the specialist manages the full life cycle of invoice preparation, ensuring invoices are accurate, comply with client requirements, and are submitted on time. The position calls for strong analytical skills, attention to detail, and effective communication with attorneys, clients, and administrative staff. Flexibility to work overtime as needed is required.

Requirements

Excellent oral and written communication and interpersonal skills, with a professional demeanor and presentation.
Ability to prioritize workload and adapt to a fast-paced environment.
Ability to work independently with minimal supervision and proactively contribute in a team setting.
Strong organizational skills and attention to detail, including the ability to manage multiple tasks and deadlines.
Strong analytical and problem-solving skills.
Initiative, good judgment, and excellent follow-up skills.
Ability to identify billing issues proactively and suggest possible solutions.
Ability to work under pressure to meet strict deadlines.
Ability to establish and maintain positive working relationships at all levels of the firm.
Bachelor’s degree or equivalent experience in Accounting or Finance.
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook.
Proficiency in Excel.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.

Nice To Haves

Experience with Aderant or Elite/3E.
Experience with Prebill Viewer, E-billing Hub, and Bill Blast.
Familiarity with, or willingness to learn, firm-approved AI tools such as Copilot or ChatGPT.

Responsibilities

Edit prebills through Prebill Viewer and Aderant based on requests from Billing Attorneys.
Generate high volumes of complex client invoices using Aderant.
Ensure invoices comply with billing guidelines and compile required supporting documentation before submission.
Submit electronic bills through EHub with supporting documentation.
Monitor and promptly address invoice rejections, reductions, and appeals.
Respond to billing inquiries.
Undertake special projects and prepare ad hoc reports as needed or requested.