Assistant Billing Specialist

Greenberg Traurig•Orlando, FL

20d•Hybrid

About The Position

Greenberg Traurig is hiring an Assistant Billing Specialist for its Revenue Management Team in the Orlando office. The position is hybrid and requires regular in-office presence for daily operations, team meetings, training, and relationship building. It reports to the Billing Supervisor. The role manages the full life cycle of invoice preparation, ensuring invoices are accurate, comply with client requirements, and are submitted on time. The specialist works with attorneys, clients, and administrative staff and must be flexible to work overtime as needed.

Requirements

Bachelor’s degree or equivalent experience in Accounting or Finance.
Excellent oral and written communication and interpersonal skills, professional demeanor, and presentation.
Ability to prioritize workload and adapt to a fast-paced environment.
Ability to work well with minimal supervision and take a proactive approach in a team setting.
Strong organizational skills and attention to detail, including the ability to manage multiple tasks and deadlines.
Strong analytical and problem-solving skills.
Initiative, good judgment, and excellent follow-up skills.
Proactive approach to identifying billing issues and proposing possible solutions.
Ability to work under pressure to meet strict deadlines.
Ability to establish and maintain positive, effective working relationships across all levels of the firm.
Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook.
Proficiency in Excel.
Understanding of AI capabilities, limitations, and responsible use in a professional environment.
Flexibility to work overtime as needed.

Nice To Haves

Experience with Aderant or Elite/3E.
Familiarity with Prebill Viewer, E-billing Hub, and Bill Blast.
Familiarity with firm-approved AI tools such as Copilot or ChatGPT, or willingness to learn them.

Responsibilities

Edit prebills using Prebill Viewer and Aderant based on requests from Billing Attorneys.
Generate a high volume of complex client invoices using Aderant.
Ensure invoices comply with billing guidelines and compile required supporting documentation before submission.
Submit electronic bills through EHub, including supporting documentation.
Monitor and promptly address invoice rejections, reductions, and appeals.
Respond to billing inquiries.
Undertake special projects and ad hoc reports as needed or requested.