Assistant Banquet & Sales Manager

The University of Oklahoma•Oklahoma City, OK

21d

About The Position

The Assistant Banquet and Sales Manager plays a key role in supporting the planning, coordination, and execution of events at Faculty House. This position assists with client outreach and sales efforts, helping to drive business growth and ensure high-quality service. The role is essential to the success of both university and private events through strong operational support and attention to detail.

Requirements

High School Diploma, AND: 2 years in hospitality, event coordination, sales or related field
Excellent interpersonal and communication skills with a professional and courteous demeanor
Strong attention to detail and superior organizational abilities
Proven ability to manage multiple events and shifting priorities in a dynamic, fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Ability to work collaboratively with diverse teams and build positive client relationships
Must be available to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.

Responsibilities

Works with General Manager and Banquet & Sales Manager in the coordination of all banquet functions including university events, faculty meetings, weddings, conferences, and special events.
Operates dining areas during normal serving times of breakfast and lunch providing courteous and professional service to guests.
Oversees set-up, service, and breakdown of events to ensure quality and efficiency.
Supervises banquet and in-house staff and vendors during normal serving hours and special events to ensure compliance with Faculty House standards and policies.
Ensures proper setup for In-House daily service, Banquets, and Special Events.
Supports the Banquet Manager & Sales Manager in building and maintaining relationships with prospective and repeat clients.
Conducts site tours and respond to inquiries via phone, email, and in person.
Prepares event proposals and contracts in coordination with the General Manager, Banquet & Sales Manager, and Staff Accountant.
Assists with marketing efforts including digital promotions, outreach, and community engagement.
Maintains accurate records of sales leads, client interactions, and event bookings.
Collaborates with the accounting department to ensure proper billing and financial tracking.
Generates post-event reports and gather client feedback to improve future services.
Performs various duties as needed to successfully fulfill the function of the position.