Assistant Athletics Director for Operations - MSUAASF Range C

Minnesota State Colleges and Universities•Saint Cloud, MN

21h

About The Position

This position will provide leadership within the Athletic Department for all levels of operations. They will be the lead employee as it relates to all internal functions including budgeting, resource management, technology management, purchasing, student payroll, office operations, game administration and special events. This position will be responsible for all planning, communication and marketing strategies development, and providing financial management responsibility in reporting and data and budget management and oversight. They will provide advanced level leadership, interpretation, advice, and are responsible for the purchase of goods and services, agreements and fiscal responsibility. Lead the preparation, implementation, monitoring, analysis and overall direction of the operational budget for the Department of Athletics in collaboration with the Office of University Finance and Administration. Monitor all department financial activities to ensure proper university regulations and procedures are being followed. Monitor all ticket and cash handling operations. Ensure proper procedures are followed in terms of department payroll and team travel and spending activities. Ensure submission of proper financial reports/information to appropriate University officials, including budgetary compliance with St. Cloud State University and regulatory compliance with the NCAA, NSIC, GLIAC, NCHC and WCHA. Complete the EADA and NCAA Financial reports annually. Develop best practices for implementing these requirements and assessing the work. Assist with athletics-related RFPs, agreements, and contracts to ensure timely execution and fulfillment of contracts. Manges the relationships between the Athletic Department and Business Office to ensure we are meeting the objectives of both departments and works through any conflict and will identify conflict resolution. 70% Serve as the St. Cloud State University Athletics special event lead. Plan, coordinate, and deliver several mid-size Athletic events with Athletics staff and coaches; lead planning and execution of various special events and initiatives including but not limited to (i.e. Hall of Fame; 4 departmental and sport golf tournaments; alumni outreach and fundraising events; Senior Send-Off which is comprised of 400 student-athletes plus coaches and staff, institution, conference and NCAA regional tournaments). Develop, produce, revise and review strategic documents; promote, negotiate and recommend promotional events to increase revenue and promote a positive image for the department. Schedule and maintain a calendar of community service and coach/administrator speaking engagements and help with all communications. 15% Provide overall office management in support of Athletics administration, coaches and staff. Serve as the St. Cloud State University Athletics Department expert in the areas of resource management, technology management and operations. Assist the Direct of Athletics and other administrators with policy development and communication, including on-line and print policy access. Serve as a department administrator to help support all home athletic competitions during the academic year. 10% Perform other duties as necessary as assigned by the Director of Athletics. 5%

Requirements

Master’s degree and a minimum of one year of professional experience in higher education in areas such as coaching, compliance, facilities, budgeting, finance, admissions, advising or related field (two year GA position will meet this requirement); or Bachelor’s degree plus two years of professional experience in higher education in areas such as coaching, compliance, facilities, budgeting, finance, admissions, advising or related field.
Strong knowledge & understanding of internal operations in an athletics department at a post-secondary collegiate/university level.
Strong knowledge and understanding of athletic department budgets and operation requirements
Strong understanding of NCAA, Conference (NSIC, WCHA, NCHC), institutional, federal, and state rules and regulations.
Strong organization skills and ability to take initiative, multi-task, and achieve a high level of productivity in a collaborative environment under time sensitive deadlines.
Ability to work nights and weekends as needed.
Evidence of the ability to work with individuals from culturally diverse backgrounds.
Ability to adapt to changing conditions and to manage multiple priorities in a fast-paced environment.
Ability to work nights and weekends.
Please note that successful applicants must be eligible to work in the United States on or before the effective date of appointment. Eligibility includes being a U.S. citizen or national, a lawful permanent resident, or a foreign national authorized to work in the U.S. without the need for employer sponsorship.
Employees must maintain work authorization without sponsorship for the duration of their appointment.

Nice To Haves

Master’s degree in a related field and a minimum of five years of related experience.
Knowledge of: NCAA, Conference (NSIC, WCHA, NCHC), institutional, federal, and state rules and regulations.
The ability to: perform accurate, detail-oriented work, manage multiple tasks simultaneously, and maintain confidentiality and a professional demeanor.
Demonstrated ability to make administrative/procedural decisions and sound judgments.
Demonstrated ability to communicate effectively, both orally and in writing.
Ability to comprehend potential issues and address them before they become problematic.
Ability to function professionally in highly stressful situations to provide clear information on an impromptu basis to individuals or groups of people.
Strong interpersonal/communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Strong organization and technology skills.

Responsibilities

Lead the preparation, implementation, monitoring, analysis and overall direction of the operational budget for the Department of Athletics in collaboration with the Office of University Finance and Administration.
Monitor all department financial activities to ensure proper university regulations and procedures are being followed.
Monitor all ticket and cash handling operations.
Ensure proper procedures are followed in terms of department payroll and team travel and spending activities.
Ensure submission of proper financial reports/information to appropriate University officials, including budgetary compliance with St. Cloud State University and regulatory compliance with the NCAA, NSIC, GLIAC, NCHC and WCHA.
Complete the EADA and NCAA Financial reports annually.
Develop best practices for implementing these requirements and assessing the work.
Assist with athletics-related RFPs, agreements, and contracts to ensure timely execution and fulfillment of contracts.
Manges the relationships between the Athletic Department and Business Office to ensure we are meeting the objectives of both departments and works through any conflict and will identify conflict resolution.
Serve as the St. Cloud State University Athletics special event lead.
Plan, coordinate, and deliver several mid-size Athletic events with Athletics staff and coaches; lead planning and execution of various special events and initiatives including but not limited to (i.e. Hall of Fame; 4 departmental and sport golf tournaments; alumni outreach and fundraising events; Senior Send-Off which is comprised of 400 student-athletes plus coaches and staff, institution, conference and NCAA regional tournaments).
Develop, produce, revise and review strategic documents; promote, negotiate and recommend promotional events to increase revenue and promote a positive image for the department.
Schedule and maintain a calendar of community service and coach/administrator speaking engagements and help with all communications.
Provide overall office management in support of Athletics administration, coaches and staff.
Serve as the St. Cloud State University Athletics Department expert in the areas of resource management, technology management and operations.
Assist the Direct of Athletics and other administrators with policy development and communication, including on-line and print policy access.
Serve as a department administrator to help support all home athletic competitions during the academic year.
Perform other duties as necessary as assigned by the Director of Athletics.

Benefits

11 paid Holidays
Vacation Time
Sick Time
six weeks of Paid Parental Leave
low cost medical and dental insurance with low deductibles ($250 - $1500)
a Pension Plan
457(b) and 403(b) retirement plans and other retirement investment options
pre-tax medical and dental expense (with roll-over option) and dependent care accounts
employer paid life insurance
short and long term disability
professional development and a tuition waiver program for employees and their dependents