Assistant Athletic Director, Operations

The Mount Vernon School•Atlanta, GA

1d•Onsite

About The Position

The Assistant Athletic Director of Operations is a key leadership position responsible for the logistical coordination, operational execution, communication systems, scheduling, transportation, and game-day management of athletics operations at The Mount Vernon School. This individual ensures a first-class athletic experience for student-athletes, coaches, families, faculty, and visiting teams through exceptional organization, proactive communication, operational leadership, and collaborative problem-solving. This role serves as the operational backbone of the athletic department and works collaboratively with coaches, athletic staff, facilities, transportation providers, school leadership, and community stakeholders to ensure excellence across all athletic programs. This role requires a highly energetic, organized, relationship-driven leader who embraces a team-first mentality and is willing to support all areas of the athletic department whenever needed.

Requirements

Bachelor’s degree or equivalent experience in athletics, education, or related field (Master’s degree preferred)
Energetic, positive, solution-oriented mindset
Commitment to building a premier student-athlete experience
Proficiency with athletic scheduling systems, Google Workspace, and digital communication platforms

Nice To Haves

Experience in athletic administration, operations, coaching, or event management
Strong understanding of GHSA rules and procedures

Responsibilities

Coordinate and maintain all athletic schedules, including contests, practices, transportation schedules, and special events
Enter all practice, game, and event information into school calendars, team schedules, and all communication platforms necessary to ensure flawless department communication
Ensure proper communication with all school departments and leaders regarding schedule changes, transportation adjustments, and game or practice changes
Confirm all team transportation needs for athletic events and practices
Coordinate early release requests in accordance with Athletic Department policy and ensure clear communication with parents, students, faculty, coaches, and all necessary stakeholders
Work closely with coaches, facilities personnel, and athletic department staff to ensure proper setup, staffing, supervision, and breakdown for all athletic events
Serve as a primary point of contact for game-day logistics and operational communication
Coordinate officials, vendors, transportation providers, and visiting schools
Assist with equipment management, facility scheduling, and operational planning
Support postseason hosting responsibilities and special athletic events
Connect daily with the Middle School Athletic Director to ensure field and facility space is appropriately designated for each team
Meet daily with the Middle School Athletic Director to ensure referees are confirmed for all contests, transportation needs have been met, and all operational details have been clearly communicated to faculty, coaches, parents, students, transportation providers, and other stakeholders
Maintain consistent and proactive communication across all athletic programs and divisions
Work collaboratively with all athletic department staff to support a unified and highly functional athletics operation
Provide visible leadership presence during practices, games, and special events
Serve in an Athletic coaching role (various opportunities at all levels)
Model professionalism, leadership, collaboration, and commitment to Mount Vernon Athletics
Be a team player, willing to pitch in and help however needed to ensure a first-class athletic experience for parents, students, faculty, coaches, and the Mount Vernon community
Support department initiatives, strategic planning, and special projects
Perform many other duties as assigned by the Director of Athletics and athletic department leadership