Athletic Event & Facility Operations Assistant Director

Fort Hays State University•Hays, KS

1d•Onsite

About The Position

The Athletic Events and Facilities Operations Assistant Director reports to the Assistant Athletic Director of Events & Facilities Operations, and serves as the lead decision-maker in the Assistant Athletic Director’s (Asst. AD) absence. Assists the Asst. AD with management and oversight of daily operation, maintenance, & readiness of all athletic facilities. Coordinates with campus partners such as, but not limited to, facilities, police and safety, & grounds departments to ensure proper repair, cleanliness, functionality, and overall operations, related to events and athletic facilities. Provides oversight to ensure compliance with safety, environmental, & ADA standards. Provides insight for the creation & distribution of facility calendars to staff, coaches, & campus partners. Assists with leading the event & facility management staff in preparing venues for competitions, including setup & breakdown, & assists with operational logistics. Assist with staffing plans for the month, specifically events, including student workers & game-day personnel. In conjunction with the Asst. AD develops, reviews, and updates policies and procedures, and makes recommendations to the Associate Director of Athletics. Assists with developing a deferred maintenance plan for all athletic facilities, while providing vital recommendations to strategic planning and project oversight. In coordination with the Asst. AD conducts routine facility inspections & identifies safety hazards or operational issues. Assists with maintaining & reviewing workflows & documentation related to usage & compliance. Assist in developing & managing facility operations budgets. Recommends and assists with the oversight of purchases related to facility equipment, supplies, & repairs. Assists with tracking expenses & ensure efficient use of departmental resources. Supervise full-time & part-time facility& event operations staff, student workers, & interns. Provide training related to facility procedures, safety protocols, & event operations. Collaborate with coaches, administrative staff, & other campus departments to support facility needs. Serve as a gameday administrator on occasion. Regular hours are Monday – Friday, 10:00 AM – 6:30 PM, with some evening and weekend hours required.

Requirements

A minimum of three years of athletic event and facilities management or relevant experience, including lead or supervisory experience and/or training.
Valid driver's license.

Nice To Haves

4 years of Facility or Event experience
Knowledge of materials, equipment and practices used in facility operations such as basketball goals, turf sweepers, auto-floor scrubbers, laundry machines, etc.
Ability to lead and organize staff to ensure strategic success measures and outcomes are met.
Experience in strategic planning, budget and inventory management
Strong computer skills
Experience in determining and coordinating resource allocations
Excellent written and oral communication skills as this position will be the liaison between coaches and administration as well as communication of deferred maintenance within facilities.

Responsibilities

Serves as the lead decision-maker in the absence of the Assistant Athletic Director.
Serves as a game-day or event administrator, representing the Athletic Department.
Assist with the development and on-going oversight of budget management, including forecasting.
Assist with the development, updating, and monitoring of a comprehensive deferred maintenance and replacement cycle of all equipment, surfaces, etc. associated with athletic facilities and event operations.
Assist with the development, implementation, and monitoring of a strategic plan that supports the overall Athletic Department strategic vision.
Support the development and implementation of a robust student worker training and professional development model.
Oversee, organize, and schedule full- and part-time employees and student workers engaged with athletic event and facilities operations.
Hire, train, and supervise several employees.
Maintain event calendars and communicate updates with department staff.
Provide on-site inspections of facilities, rooms, storage areas, fixtures, hallways, and facilities equipment to examine work results.
Facilitate standard safety practices and the correct use and care of all equipment, tools, and supplies.
Oversee and assist with maintaining and preparing collegiate athletic facilities to ensure a safe, clean, and welcoming environment for student-athletes, staff, and fans.
Organize, oversee, and provide on-site support during collegiate athletic events, tournaments, and practices to troubleshoot facility issues and ensure a positive experience for athletes, staff, and fans.
Plan, organize, oversee, and assist with set-up and breakdown of all athletic contests, championships, commencements, and special events.
Assist with the development, implementation, and support a plan for crowd management by ensuring pathways, exits, and seating areas are safe and accessible.
Assist with the development, implementation, and perform exterior maintenance of athletic facilities.
Assist with the development, implementation and perform duties to ensure all aspects of athletic facilities and operations reflect excellence.
Assist with the development of training for employees to ensure safe operation and maintenance of equipment such as, but not limited to: auto floor scrubbers, carpet extractors, high-pressure washers, high-speed floor buffers, and vacuums.
Lift and carry items up to 50 lbs. safely, including athletic equipment, event supplies, and furniture.
Work with University staff to clarify, monitor, and complete work requests.
Resolve any complaints or problems regarding facilities staff.
Perform additional duties as assigned to support the success of the athletic department and events.