Assistant Administrator I

City of Cleveland•2001 - Utilities Admin, OH

About The Position

Under general direction, the Assistant Administrator I provides administrative and operational support to the assigned department or division. The position prepares routine communications and documents; enters, compiles, and organizes data; maintains office records and files; helps coordinate projects and departmental activities; schedules meetings; responds to routine inquiries; and uses standard office software and systems. In this role, the employee provides administrative support to the Manager of Fleet Planning and Operations. Duties include tracking license plate conditions, emissions testing, and seasonal preparation of equipment and vehicles; monitoring vehicle towing and recovery as well as daily vehicle and equipment status; attending vendor orientations for new vehicles and equipment; picking up parts and supplies for maintenance; and surveying AVL-equipped vehicles to confirm that AVL units are functioning properly. Related duties may also be assigned.

Requirements

Two years of full-time paid experience in government or private-industry office administration, or an equivalent combination of education, training, and experience may substitute for each year of college education lacking.
Proficiency in office software, such as Microsoft Office, including Word, Excel, and Outlook.
Strong organizational, written, and verbal communication skills, with attention to detail.

Nice To Haves

Associate degree in Business or Public Administration, or a closely related field.
Prior experience and knowledge of fleet programs, including warranty programs, AVL systems, and fleet maintenance software applications.
Experience with business needs relating to maintenance and planning for large equipment fleets.
Valid State of Ohio Driver’s License.

Responsibilities

Prepare routine memos, correspondence, emails, reports, and other documents.
Perform data entry and assist with compiling and organizing information.
Maintain and update office records, files, and documentation.
Assist with coordinating projects, assignments, and departmental activities.
Schedule meetings and respond to routine inquiries.
Use standard office software and systems to complete assigned tasks.
Provide administrative support to the Manager of Fleet Planning and Operations.
Track license plate conditions, emissions testing, and seasonal preparation of equipment and vehicles.
Monitor vehicle towing and recovery.
Monitor daily vehicle and equipment status to ensure vehicles are available for service.
Attend vendor orientations for new vehicles and equipment.
Pick up parts and supplies as needed for equipment and vehicle maintenance.
Survey AVL-equipped vehicles to ensure AVL units are functioning properly.
Perform related duties as required.