Assistant Administrator I
About The Position
Under general direction, the Assistant Administrator I provides administrative and operational support to an assigned department or division. The role prepares routine communications and documents, performs data entry, helps compile and organize information, and maintains office records and files. It also assists with coordinating projects and departmental activities, schedules meetings, responds to routine inquiries, and uses standard office software and systems to complete assigned tasks. Additional duties include answering phones, providing customer service, scheduling, filing and closing out files, coordinating team meetings and events, preparing agendas, tracking deadlines, and providing weekly reports on assignments. The position requires the ability to work independently and as part of a team, and may involve other related duties as required.
Requirements
- Two years of full-time paid experience in government or private industry office administration, or an equivalent combination of education, training, and experience that may substitute for each year of college education lacking.
- Proficiency in office software, including Microsoft Office; Microsoft Office Suite proficiency is specified for Teams, Excel, Word, PowerPoint, and Outlook.
- Strong organizational, written, and verbal communication skills, with attention to detail.
- Excellent organizational and time-management skills.
- Ability to work independently and as part of a team.
- Proven experience as an administrative assistant.
Nice To Haves
- Associate degree in Business, Public Administration, or a closely related field preferred.
Responsibilities
- Prepare routine communications, including memos, correspondence, emails, reports, and other documents.
- Perform data entry and assist with compiling and organizing information.
- Maintain and update office records, files, and documentation.
- Assist with coordinating projects, assignments, and departmental activities.
- Schedule meetings and respond to routine inquiries.
- Use standard office software and systems to complete assigned tasks.
- Answer phones and provide customer service.
- Manage scheduling, filing, and closing out files.
- Coordinate team meetings and events and prepare agendas.
- Track deadlines and provide weekly reports on assignments.
- Perform related duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
