Assistant, Administrative

Aecon • Mount Laurel, NJ

4d

About The Position

Aecon Engineering Services Inc. (United), a part of Aecon Group Inc., is seeking an Administrative Assistant to manage day-to-day office activities and provide administrative support for various projects and organizational functions. The role involves general project administration, document control, and procurement, along with basic office management. The company focuses on infrastructure development in North America, particularly in the nuclear, conventional generation, renewable, and power delivery markets, aiming to build resilient infrastructure for future generations. Aecon emphasizes safety, integrity, accountability, and inclusion, investing in employee well-being, career development through Aecon University and Leadership Programs, and fostering inclusive work environments. They are also a leader in sustainable construction, committed to operating responsibly and minimizing environmental impact.

Requirements

• High School diploma or equivalent and advanced secretarial training
• A minimum of 6 years of prior related experience
• 4 years of experience with a company is preferred.
• Mid to expert knowledge of commonly used Personal Computer applications such as word processing, spreadsheets, and databases.
• Organized, proactive, and able to operate with urgency
• Excellent written and verbal communication
• Ability to work on multiple projects at one time
• Excellent organizational skills and the ability to multitask
• Thorough and extensive knowledge of office practices and procedures.

Nice To Haves

• Working knowledge of SAP software is preferred.

Responsibilities

• Perform advanced project administrative duties in support of the power business and the company’s leadership organization.
• Coordinate with the project engineering manager (PEM) and the project information manager (PIM) to provide general project administration, document control, and meeting coordination.
• Support the procurement process by developing procurement requisitions and purchase orders using SAP software.
• Assemble and analyze information, and prepare reports, manuals, agendas, correspondence, and memoranda.
• Help coordinate activities across departments.
• Arrange and notify appointments and travel reservations/arrangements.
• Prepare materials in final form from rough drafts, which may utilize technical terminology and combine materials from several sources.
• Plan the layout of complex reports and statistical tables.

Benefits

• Health Insurance Benefits (Comprehensive Plan- Dental/Medical/Vision)
• 401K (comprehensive match plan)
• Paid Vacation - (vacation/wellness days)
• Health and Wellness Home Benefit - (wellness subsidy for fitness/health)
• Tuition Reimbursement - (strong career growth support for approved degrees, diplomas and courses)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED