Administrative Assistant
About The Position
May Institute’s team is looking for an Administrative Assistant who will be a critical partner in ensuring our team’s continued success in our ABA Center in Randolph, MA. We're looking for a talented administrator to collaborate with internal and external partners, juggle competing tasks, and add a dash of creativity to their daily work. If you thrive in a fast-paced environment, love solving puzzles, and high-five yourself when you complete a task, then you're exactly who we're looking for! This is also an excellent opportunity to learn about our team and organization while pursuing your supported career growth.
Requirements
- 2+ years of experience working in an administrative capacity
- Digital native proficiency
- Moderate to advanced skills in Microsoft Excel, Teams, and Word
- Proven excellent verbal and written communication skills
- Impeccable time management while managing competing priorities
- Relentless attention to detail
Nice To Haves
- Associates or Bachelor’s degree preferred, or equivalent work experience
- Experience with Canva, Adobe Suite, Constant Contact, content management systems, and social media management is a huge plus
Responsibilities
- Maintain and organize data to ensure accurate reporting and tracking
- Answers phone, forwards calls, and takes messages as needed
- Greets visitors and directs them as appropriate
- Prepare outgoing mailings, including certified mail and overnight packages
- Makes photocopies and transmits faxes as requested
- Maintain the conference rooms' calendars, prepare the meeting room, and order food accordingly
- Updates all phone directories regularly
- Records the overnight call-in data and transmits faxes as requested
- Ensures that all office equipment is in working condition
- Track, order, and distribute office supplies and beverage supplies
Benefits
- Generous Paid Time Off: Enjoy ample vacation time along with 10 paid holidays
- Comprehensive Health Benefits: Get covered with competitive medical, dental, and vision insurance
- Investing in Your Growth: Take advantage of paid training and certification opportunities to level up your skills
- Support When You Need It: Access our Employee Assistance Program (EAP) for confidential support and guidance
- Investing in Your Education: Pursue your educational goals with our tuition reimbursement and loan repayment assistance programs
- Secure Your Future: Plan for retirement with confidence through our 403 (b) retirement plan with employer match
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
