Assistant-Administrative Senior

IU Health • Indianapolis, IN

5h • Hybrid

About The Position

This is a highly visible, executive-level administrative role supporting the Department Chair and two additional senior leaders. The position requires a high degree of professionalism, discretion, and the ability to manage complex priorities in a fast‑paced environment with minimal supervision. Provides high-level administrative and technical support to departmental leaders and teams across IU Health. Operates with minimal supervision and is responsible for managing complex workflows and supporting departmental or enterprise-level initiatives, including coordination, tracking, and reporting across multiple stakeholders. Mentors junior and intermediate administrative staff, including onboarding and training. Assists with the preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders. Serves as a liaison between leadership, staff, and external partners to ensure timely communication and follow-up.

Requirements

• High School Diploma or GED required
• 4–6 years of relevant administrative experience in a healthcare or complex organizational environment
• Demonstrated experience supporting senior leaders and handling sensitive and confidential information
• Experience working in a matrixed organization or highly complex work environment preferred
• Advanced proficiency in Microsoft Office, including Word, PowerPoint, and Excel
• Proficiency with electronic medical records (EMR) systems and medical terminology for clinically focused roles

Nice To Haves

• Advanced proficiency in Microsoft Office and Outlook
• Exceptional attention to detail and organizational skills
• Strong ability to remain calm and effective in high‑pressure or challenging situations
• Excellent communication and interpersonal skills

Responsibilities

• Manage recruitment activities and coordination
• Oversee and maintain the Chair’s calendar, including complex scheduling
• Support department events and meeting planning
• Organize and facilitate department meetings
• Provide comprehensive administrative support to three senior leaders

Benefits

• Access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED