Assistant Administrative I
About The Position
This position is responsible for performing routine administrative duties such as typing professional correspondence memos and other documents data entry organizing record keeping; keeping a detailed and accurate order entry; operating a switchboard or answering a multiple-line telephone and handling routine inquiries or requests directing calls or taking messages; communicating on radio system; greeting and directing visitors; sorting and distributing mail and faxes; preparing UPS and Federal Express shipments; photocopying; maintaining files; generating reports; scheduling meetings; coordinating travel reservations; ordering supplies; and any other duties or special projects as assigned.
Requirements
- High School diploma or equivalent
- 1 plus years experience
- Standard computer skills including generating simple letters spreadsheets and or graphics for personal business use or creating simple queries and simply formatted data output using a fourth generation language
- Excellent and verbal communication skills
- Must be able to work in a fast-paced environment
- Multi-tasking is necessary
- Responsible use of approved AI tools, including safeguarding sensitive information, adhering to company policies, and validating AI-generated outputs
- Ability to integrate AI into daily work, improve efficiency through AI-enabled solutions, evaluate outputs critically, and apply professional judgment when using AI
- Willing and able to perform the physical requirements of the job with or without a reasonable accommodation
Responsibilities
- Performing routine administrative duties
- Typing professional correspondence memos and other documents
- Data entry
- Organizing and record keeping
- Maintaining a detailed and accurate order entry
- Operating a switchboard or answering a multiple-line telephone and handling routine inquiries or requests directing calls or taking messages
- Communicating on radio system
- Greeting and directing visitors
- Sorting and distributing mail and faxes
- Preparing UPS and Federal Express shipments
- Photocopying
- Maintaining files
- Generating reports
- Scheduling meetings
- Coordinating travel reservations
- Ordering supplies
- Performing any other duties or special projects as assigned
Benefits
- Paid time off
- 401(k) plans
- Affordable health, life, dental, vision and prescription drug benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
