Administrative Assistant I

University of Maryland•College Park, MD

1d•$45,375 - $54,450

About The Position

Under general supervision, provides moderately complex administrative support to an individual, office, department or program. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.

Requirements

High School Diploma or GED
2 years experience providing administrative support.
General knowledge of and skill in the practical application of generally accepted office practices and procedures.
Ability to communicate effective both orally and in writing.
Ability to proofread and edit written documents.
Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
Ability to understand and follow oral and written instructions.
Ability to interact effectively with internal and external parties in a courteous and efficient manner.
Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Nice To Haves

Associate degree preferred.
Proficiency with Microsoft Office or Google Workspace
Strong written and verbal communication skills, attention to detail, Organizational Skills, and the ability to manage multiple priorities.
Previous customer service, office, administrative, or front-desk experience, some accounting experience
Ability to handle sensitive or confidential information
UMD experiences, Knowledge of BA4, Concur, preferred.

Responsibilities

Assist with scheduling the Director’s appointments and meetings, and maintain and monitor the ESSIC Room Reservation Calendar using Google Calendar.
Greet and assist visitors, students, faculty, staff and other guests in a friendly and professional manner.
Screen telephone calls and visitors, independently handling routine matters and forwarding others to the appropriate parties.
Update the telephone directory and office key list.
Coordinate departmental events, including meetings, seminars and gatherings; place event catering orders (food, refreshments and other event needs); handle event logistics, including setting up seminar sign-in sheets and arranging chairs, tables, easels, post-it sheets, pens, food and beverages; tidy up after events and ensure proper event closure; and act as the primary contact for any event/seminar-related questions or concerns during events.
Place orders for office and event supplies using the EBO requisition system and Shell Shop; track shipments and follow up as needed.
Organize storage areas and monitor and distribute office supplies throughout the office.
Process P-card and T-Card payments.
Accurately reconcile vouchers, ensuring timely processing through BA4 and Workday.
Create and order business cards for the faculty.
Place property maintenance requests as needed.
Submit requests to Facilities Management for service, e.g., nameplates.
Coordinate Terrapin Trader orders, recycling of used batteries and ink toners, envelope printing and mail pickup.
Upkeep of the lobby, kitchen areas, mail and copier room.
Other duties as assigned.