Administrative Assistant I

State of Florida•Fort Lauderdale, FL

6d•Onsite

About The Position

This is a paraprofessional position assigned to the Office of Economic Self-Sufficiency. The incumbent provides a high level of administrative support to management personnel and is responsible for a wide range of duties to help maintain the smooth flow of day-to-day operations. The incumbent in this role is required to maintain a high level of confidentiality.

Requirements

A Bachelor’s degree from an accredited college or university and one year of administrative experience.
Proficiency in the use of MS Office (Word, Excel, Outlook, PowerPoint)
Excellent typing skills
Excellent communication skills
Excellent writing skills
Excellent time management skills

Nice To Haves

A Master’s degree from an accredited college or university can substitute for the required experience.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

Responsibilities

Manage incoming and outgoing telephonic, electronic communication and written correspondence.
Manage a busy calendar.
Operate office equipment with proficiency and use a variety of accounting, word-processing, graphic presentation, and database software applications.
Manage ordering of supplies.
Compose and distribute a variety of correspondence.
Prioritize and manage multiple projects simultaneously.
Perform special assignments, prepare reports and related duties.