Assistant Administrative Analyst I-Ii

City of Long Beach•Long Beach, CA

About The Position

The City of Long Beach is recruiting for a full-time, unclassified Assistant Administrative Analyst in the City Manager’s Office of Equity. Reporting to the Equity Officer, the position assists with administration of the Long Beach Justice Fund, provides support to Commission liaisons, and performs other Office of Equity administrative and programmatic duties as assigned. The role supports the Justice Fund’s work to connect low-income immigrant residents with legal representation and supportive services, strengthen available assistance resources, and increase legal literacy in immigrant communities.

Requirements

Bachelor's degree from an accredited college or university; proof is required.
Professional, technical, and/or paraprofessional experience equivalent to an Administrative Aide I-II with the City of Long Beach, or higher, that specifically and substantially prepares the candidate for the duties may substitute for the education requirement on a year-for-year basis.

Nice To Haves

Prior experience working at a state or local jurisdiction.
Demonstrated commitment to advancing equity, immigrant rights, and community well-being.
Understanding of racial equity principles, immigrant justice, and inclusive program design.
Understanding of procurement processes, compliance monitoring, and vendor relations.
Ability to evaluate administrative systems, identify inefficiencies, and recommend improvements.
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Cultural humility and experience in multicultural environments, including communicating with community-based organizations, government staff, and elected officials.
Strong ability to draft reports, memos, presentations, and other materials for varied audiences.
Ability to work independently and exercise sound judgment.
Professionalism and discretion when handling sensitive information.
High accuracy when reviewing documents, budgets, and program data.
Comfort with evolving priorities and complex systems.

Responsibilities

Collect, organize, and analyze data for administrative, fiscal, and procedural assessments of the Long Beach Justice Fund.
Assist with budget preparation and monitoring, including tracking expenditures, forecasting needs, and preparing related reports.
Conduct preliminary research, investigations, and program evaluations to improve cost effectiveness, efficiency, and service delivery.
Support contract and grant administration by preparing documents, monitoring compliance, and assisting with procurement processes.
Help develop, update, and implement administrative systems and procedures to enhance Justice Fund operations.
Review forms, applications, and other documents for accuracy, completeness, and compliance with applicable rules, regulations, and procedures.
Communicate and collaborate with internal departments, community partners, and external organizations to advance the goals of the Justice Fund.
Prepare charts, graphs, dashboards, and visual exhibits to communicate data and program outcomes.
Prepare and present written and oral reports, briefings, and presentations for City staff, leadership, and stakeholders.
Lead outreach, engagement, and communication strategies to increase community awareness of the Justice Fund and its services.
Perform related administrative and analytical duties as assigned to support the Office of Equity and the Justice Fund.
Provide support to Commission liaisons and other Office of Equity administrative and programmatic work.