Assistant Accounts Payable Manager

Justice Resource Institute • Needham, MA

3d

About The Position

Justice Resource Institute (JRI), a leader in social justice with over 100 programs meeting the needs of underserved individuals and families throughout Massachusetts, Rhode Island and Connecticut, has a rare opportunity for an Assistant Accounts Payable Manager. The Assistant Accounts Payable Manager will support the Accounts Payable Manager in overseeing daily AP operations, ensuring compliance with organizational policies and procedures, and maintaining effective internal controls. This role assists with the supervision, training, and development of Accounts Payable staff while helping to ensure accurate and timely processing of invoices, payments, and vendor transactions. The Assistant Manager plays a key role in the administration and continuous improvement of AP-related systems and purchasing platforms.

Requirements

• Associate or bachelor’s degree in accounting or related field preferred.
• 5+ years of accounts payable experience; supervisory experience preferred.
• Experience with Excel, financial systems, payment platforms, credit card programs, purchasing tools, AP processes, and internal controls.
• Strong organizational, communication, problem-solving skills, and the ability to manage competing deadlines.
• Background checks and driving record assessments will be conducted.

Responsibilities

• Assist the Accounts Payable Manager in directing and overseeing the daily operations of the Accounts Payable department, including invoice processing, payment scheduling, vendor accounts, month-end and year-end activities, and issue resolution.
• Provide guidance, training, and support to AP staff and agency programs.
• Ensure adherence to established policies and procedures, while assisting with workload management and performance oversight.
• Serve as a primary administrator for AP-related systems and purchasing platforms, including Sage, Centresuite, Amazon Business, corporate credit card programs, petty cash cards, PEX prepaid cards, WEX fuel accounts, Paymode-X, and other payment solutions.
• Manage cardholder accounts, spending limits, approval workflows, vendor enrollment, purchasing controls, user access, and system reporting.
• Monitor activity for compliance, conduct internal reviews and audits, troubleshoot issues, coordinate with vendors and departments, and support training, testing, upgrades, reconciliations, and continuous process improvements.

Benefits

• $2,000 bilingual bonus to new hires who speak a second language fluently, other than English, and will use it to serve our clients!
• Reimbursement is available for employees to cover the registration costs and annual fees for any professional license required for work such as LMHC, LCSW, LICSW, RN and more!
• Access to our excellent Blue Cross medical and Delta Dental benefits.
• Retirement benefits including 401K matched up to $800 a year and pension after 5 years of employment.
• Professional development opportunities such as tuition reimbursement up to almost $4000 per year and discounted tuition rates to select partnership colleges and universities!
• Wellness benefits including access to employee engagement groups, self-care resources, and an Employee Assistance Program.
• Generous paid time off up to 19 days for full time employees in your first year and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree