Assignment Clerk

Caroline, County of•Caroline County Circuit Court, MD

About The Position

The Assignment Clerk works with the Court Administrator to schedule court hearings in the Circuit Court for Caroline County, coordinating with counsel and using Enterprise Justice Software (MDEC). The court handles civil, criminal, family, and juvenile matters, including hearings, emergency requests and motions, remote proceedings, and jury trials. The role includes responding to telephone inquiries and assisting the public with general and assignment information; preparing orders and assignment notices; coordinating specially set matters with other courts; facilitating settlement conferences; and managing remote hearings using telephone conference calls and Zoom for Government. The clerk also coordinates remote video appearances for inmates with prisons and detention centers, schedules interpreters and processes their invoices, and manages and distributes daily and weekly dockets and revisions. The position records courtroom hearings as directed and performs other assigned duties. The Assignment Clerk works directly with the Circuit Court Judge and, at the Court Administrator’s direction, with visiting and Senior Judges. This is an at-will employment opportunity, serving at the pleasure of the Judge of the Circuit Court. Applicants offered employment must complete a criminal background check and substance abuse test.

Requirements

Effective oral and written communication skills, including communication with attorneys and others by correspondence, telephone, Zoom, and in person.
Strong organizational ability and capacity to manage multiple priorities and deadlines.
Ability to problem-solve, schedule effectively, and make decisions in a fast-paced environment.
Basic computer skills, including email, schedule management, and word processing.
Ability to work as a team player and maintain good working relationships with judges, attorneys, colleagues, and the public.
Ability to preserve confidentiality.

Nice To Haves

Graduation from an accredited college or university with an associate or bachelor’s degree.
Experience or background in the legal system through a court, agency, or law practice.
A combination of education and experience that provides the knowledge, skills, and abilities to perform the job functions.

Responsibilities

Coordinate court hearing schedules with counsel using Enterprise Justice Software (MDEC).
Answer telephones and assist the public with general and assignment information.
Complete orders and assignment notices.
Communicate with other courts regarding specially set matters.
Coordinate and facilitate settlement conferences.
Manage remote hearings, including telephone conference calls and Zoom for Government.
Coordinate and schedule remote video appearances for inmates with prisons and detention centers using Polycom.
Manage interpreter scheduling from initial requests through invoice processing.
Manage and distribute daily and weekly dockets, including providing revisions to appropriate persons.
Record courtroom hearings as directed.
Perform other duties as assigned.