Asset Transfer Lead

The Vanguard Group•Scottsdale, PA

9d•Hybrid

About The Position

The Asset Transfer Lead owns the end-to-end planning and execution of plan-level asset transfers and complex financial transactions. The role develops and manages project plans, schedules, and documentation for money movement events, and serves as a subject matter expert on fund lineups at incoming and prior recordkeepers. It coordinates asset movement and re-registration, resolves fund-specific issues and pricing or revenue-sharing considerations, and leads implementation and testing of money movement activities, including complex settlement and purchase scenarios. The role works with internal teams, prior trustees and recordkeepers, and senior client Treasury and HR stakeholders. It facilitates meetings, manages dependencies and accountability, identifies and mitigates transfer risks, coordinates fund closings and openings, and supports accurate participant communications. It monitors transfer amounts, coordinates required legal documentation, and serves as a primary contact throughout the asset transfer lifecycle. It also oversees reconciliation of plan-level transactions to participant records and received assets, while mentoring peers and contributing to training, continuous improvement, and special projects. Vanguard uses a hybrid working model for the majority of crew members, combining flexibility with in-person learning, collaboration, and connection. Vanguard is not offering visa sponsorship for this position.

Requirements

Undergraduate degree or equivalent combination of training and experience.
Three to five years of business experience.
At least two years of Defined Contribution recordkeeping or conversion experience.
Excellent understanding of investments, including mutual funds, company stock, stable value, outside funds, and separate accounts.
Thorough knowledge of VISTA, VISION, and money movement systems.
General understanding of ERISA.
Disciplined project management and organizational skills, with strong attention to detail.
Excellent oral and written communication skills.

Responsibilities

Own end-to-end planning and execution of plan-level asset transfers and complex financial transactions, including project plans, schedules, and documentation for money movement events.
Serve as the subject matter expert on fund lineups at incoming and prior recordkeepers, including mutual funds, stock, stable value, brokerage, and outside funds; identify and address fund-specific issues and constraints.
Coordinate asset movement and asset re-registration with internal teams, prior trustees and recordkeepers, and senior client Treasury and HR stakeholders; resolve pricing and revenue-sharing considerations.
Lead implementation of money movement activities, including complex scenarios such as next-day settlement and confirmed purchases; ensure accurate system setup, file creation, and comprehensive testing that reflects fund and trade-date dynamics.
Convene and facilitate money movement meetings across internal and external stakeholders; engage appropriate resources, manage dependencies, and establish accountability.
Identify, document, and mitigate asset-transfer risks; develop mitigation strategies and communicate them to clients and stakeholders.
Coordinate fund closings and openings with Investment Services resources supporting outside funds and brokerage investments.
Review and contribute to fund-related participant communications with Participant Education; draft participant-facing content when required.
Monitor and report expected and actual transfer amounts; request updates from prior recordkeepers as valuation dates approach and provide transparent asset-transfer reporting.
Initiate, track, and position required legal documentation, working with client counsel and internal partners to ensure documentation is executed by valuation dates.
Act as the primary point of contact for prior trustees, investment managers, and internal stakeholders throughout the asset-transfer and money-movement lifecycle.
Oversee reconciliation of plan-level financial transactions to participant records and received assets; ensure accurate loading, validation, editing, and maintenance of money-movement files.
Mentor peers, support issue resolution, share expertise, and contribute to training and continuous improvement.
Participate in special projects and perform additional responsibilities in support of broader business objectives.