Asset Specialist (Administrative Specialist 2)

New Jersey Courts•Trenton, NJ

3d•Hybrid

About The Position

The New Jersey Judiciary is seeking a highly motivated individual to work independently on an asset team under the immediate direction of the Assistant Chief or designee in the Financial Services Office, Purchase and Property Unit. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

Graduation from an accredited college or university with a bachelor's degree.
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.
Degrees conferred outside of the United States must be evaluated by a recognized evaluation service.
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.
The NJ Judiciary requires all applicants to complete the application process fully and as instructed.
All applicants must complete the work experience and education sections and attach any required documents.
Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
Use a separate section to describe each position.
Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
Only applicants that follow the application instructions and submit completed applications will be considered.

Nice To Haves

Strong attention to detail and organizational skills.
Ability to analyze inventory data and reconcile discrepancies.
Proficiency with asset management systems and data entry processes.
Effective written and verbal communication skills.
Ability to work collaboratively with internal and external stakeholders.
Willingness and ability to travel statewide for physical inventory and site visits.
Asset Cloud by Wasp is preferred.

Responsibilities

Perform day-to-day fixed asset entry and maintenance activities in accordance with Judiciary Fixed Asset Policies and Procedures.
Enter, track, analyze, and reconcile assets within the Judiciary’s asset management system (AssetCloud).
Conduct and support physical inventory activities statewide, including travel to Judiciary locations as required.
Provide technical assistance and troubleshooting support to the Judiciary’s statewide Asset Coordinator.
Analyze inventory discrepancies and assist with reconciliation and reporting.
Communicate effectively with internal customers, business units, vendors, and other departments regarding asset-related matters.
Support statewide asset compliance initiatives and audits.
Maintain accurate records and documentation related to purchased property and asset management.