Administrative Assistant 2

Washington State University • Pullman, WA

2d • Onsite

About The Position

The Department of Civil and Environmental Engineering (CEE) within the Voiland College of Engineering and Architecture (VCEA) is dedicated to excellence in education, research, and outreach while preparing future engineers to address infrastructure, environmental, and societal challenges. The Administrative Assistant 2 plays a key role in supporting the department's daily operations by providing administrative, fiscal, and operational support to faculty, staff, students, and departmental programs. As the Administrative Assistant 2, you will serve as a primary point of contact for visitors, coordinate meetings and events, maintain records and departmental information, and support purchasing, accounts payable, travel, and reimbursement processes. You will also coordinate facilities requests, support onboarding and faculty recruitment activities, maintain departmental communications and website information, assist with procurement card reconciliation and inventory management, and contribute to special projects and other administrative activities. Working closely with faculty, staff, students, and external partners, you will help ensure departmental services are delivered accurately, efficiently, and in compliance with university policies.

Requirements

• High school diploma or equivalent AND two years of clerical, office or administrative experience; OR One year of experience as an Administrative Assistant 1; OR Equivalent education/experience.
• Excellent customer service skills.
• Excellent oral and written communication skills.
• Demonstrated ability to multi-task with frequent interruptions.
• Strong computer skills to include working with databases, spreadsheets and word processing.
• Strong proofreading skills and attention to details.

Nice To Haves

• Experience working in and familiarity with higher education.

Responsibilities

• Serve as a primary point of contact for visitors.
• Coordinate meetings and events.
• Maintain records and departmental information.
• Support purchasing, accounts payable, travel, and reimbursement processes.
• Coordinate facilities requests.
• Support onboarding and faculty recruitment activities.
• Maintain departmental communications and website information.
• Assist with procurement card reconciliation and inventory management.
• Contribute to special projects and other administrative activities.

Benefits

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation
• optional supplemental retirement accounts
• training and development
• employee tuition waiver

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED