Administrative Specialist 2- General Operations

New Jersey Courts•Somerville, NJ

2d•Hybrid

About The Position

The New Jersey Judiciary is seeking a well-organized individual with excellent customer service, time management, communication, and interpersonal skills to work as an Administrative Specialist 2 in the Operations Division. This role involves maintaining the confidentiality of court matters, adapting to changing priorities, and multitasking in a fast-paced environment. The position provides professional administrative support for court proceedings under the direction of a Court Executive 1B (Jury Manager) or other supervisory personnel. The role requires public speaking and strong organizational skills. The New Jersey Judiciary is a TEAM of 8500 members operating with high standards of independence, integrity, fairness, and quality service, engaged in meaningful work that makes a difference in the lives of the public served. The Judiciary works to build public trust and confidence in the court system, addressing issues such as bail reform, marijuana decriminalization, and recovery court. The workforce improves the lives of individuals and families daily, honoring dignity and individualism while fostering professionalism and continuous improvement.

Requirements

Graduation from an accredited college or university with a bachelor's degree.
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
Applicants who are approaching their anticipated graduation date may apply; if selected, the applicant must complete their degree no later than their start date.
Must be prepared to work in Somerset, Hunterdon and Warren Counties.
Must agree to a thorough background check that will include fingerprinting.
Must establish, and then maintain, principal residence in the State of New Jersey within one year of hiring, unless an exemption is granted.
Must complete the application process fully and as instructed, including detailed work experience and education sections.
Must describe all relevant work experience in detail, beginning with current or most recent job, including military service, internships, and job-related volunteer work.
Must use a separate section to describe each position.
Must have high speed home internet access to participate in the hybrid work schedule.

Nice To Haves

Well-organized individual
Excellent customer service skills
Excellent time management skills
Excellent communication skills
Excellent interpersonal skills
Adaptable to changing priorities
Ability to multi-task in a fast paced, ever-changing environment
Public speaking skills
Strong organizational skills

Responsibilities

Perform Vicinage Jury functions in and out of the Jury Management system, including processing summonses, jury orders, excusals, deferments, and disqualifications.
Create jury pools and process juror payroll.
Review statistical reports related to jury functions.
Conduct Grand Jury Orientation and Petit Juror Orientation.
Manage records retention for jury functions.
Handle purchasing for the Jury division.
Explain judiciary policies or procedures to jurors, judges, staff, and team members.
Apply statutes and court rules.
Cross-train with other staff.
Advise management on issues concerning the public, divisions, and/or agencies.
Answer questions posed by judges, the public, and customers.
Determine appropriate services for summoned jurors.
Moderate virtual jury selection.
Facilitate the use of audio visual technology for court users to participate in court events.
Conduct Grand Jury sessions to assist in back-up coverage for the Grand Jury Clerk.
Assist with other court operations as needed, including transcripts, vehicle fleet management, interpreting, mail, facilities support, judge and staff moves, records, ceremonial events and activities, and other assigned tasks/projects.