Administrative Specialist 2 (TCA's Office)

New Jersey Courts•New Brunswick, NJ

8d•Hybrid

About The Position

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. The Middlesex Vicinage Trial Court Administrator’s Office is seeking a professional, team-oriented, self-starter with excellent written and oral communication skills that is committed to providing quality customer service to both internal and external customers; and works well in an environment with multiple simultaneous deadlines. Under the supervision of the Trial Court Administrator the selected candidate must demonstrate general knowledge of the New Jersey Court system and an understanding of Judiciary administrative systems including Promis Gavel, FACTS, MACS, and ACMS. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Requirements

Graduation from an accredited college or university with a bachelor's degree.
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor’s degree.
Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.
NJ Judiciary requires all applicants to complete the application process fully and as instructed.
All applicants must complete the work experience and education sections and attach any required documents.
Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable.
Use a separate section to describe each position.
Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience.
Only applicants that follow the application instructions and submit completed applications will be considered.

Nice To Haves

Proficiency in Word, Excel, and MS PowerPoint is preferred.
General knowledge of the New Jersey Court system
Understanding of Judiciary administrative systems including Promis Gavel, FACTS, MACS, and ACMS.

Responsibilities

Answer a high volume of calls from both internal and external customers
Ensure AOC and Vicinage procedures are followed regarding Field media requests for access to court proceedings
Track and coordinate the use of virtual courtrooms and technology rooms
Moderate virtual events as needed
Assist and/or lead Vicinage Events
Maintain Vicinage Event Calendar
Maintain public notices on courthouse monitors
Design and present power point presentations
Maintain accuracy of online Vicinage information