Administrative Office Coordinator (Administrative Specialist 2) Hybrid work available
About The Position
This position requires both a resume and cover letter, the cover letter will need to address how you meet minimum qualifications, and the desired attributes listed in this job posting. Candidates will be declined who don’t follow these instructions. This position will require occasional in-person office work. You must be available to come on-site to Salem, OR as needed. As an Administrative Office Coordinator, you will provide administrative, technical, clerical and office management support to EDGE managers in the Office of Information Services (OIS). In this role, you will ensure that clerical and logistical functions of the section operate in an orderly fashion as well as establish and maintain procedures and other controls necessary to carry out assigned program activities.
Requirements
- Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
- An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
- An equivalent combination of education and experience.
- Proficiency in Microsoft Outlook.
- Excellent written and verbal communication and presentation skills.
- Ability to carry out and support administrative tasks for multiple levels of multiple management, line and project staff.
- Experience using Microsoft Word, Excel, PowerPoint or similar programs including Microsoft SharePoint.
- Ability to increase team efficiency.
- Experience in promoting a culturally competent and diverse work environment.
Nice To Haves
- Expertise in scheduling using outlook, including creating, deconflicting and managing complex schedules with large number of participants.
Responsibilities
- Provide administrative, technical, clerical and office management support to EDGE managers in the Office of Information Services (OIS).
- Ensure that clerical and logistical functions of the section operate in an orderly fashion.
- Establish and maintain procedures and other controls necessary to carry out assigned program activities.
Benefits
- Excellent, low-cost medical, vision, and dental coverage for you and your family.
- Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
- Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
- Potential eligibility for the Public Service Loan Forgiveness Program.
- Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
- Training and development opportunities to grow your career with the State of Oregon.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
