Office & Administrative Coordinator

MCCREERYS HOME FURNISHING INC•Rocklin, CA

2d•Onsite

About The Position

McCreery's Home Furnishing Inc. is looking for a motivated and organized Administrative Coordinator to join our team in Rocklin, CA! This is a fantastic opportunity to be the backbone of a trusted home furnishings business, keeping operations running smoothly while working in a dynamic, customer-focused environment.

Requirements

QuickBooks experience is required. Candidates must have hands-on experience entering and maintaining business information in QuickBooks and be comfortable working with QuickBooks reports.
Strong proficiency in Microsoft Excel and Word.
Previous experience in office administration, accounting support, payroll support, or a similar administrative role.
Strong organizational skills and attention to detail, with the ability to manage multiple responsibilities and follow through on tasks.
Professional communication skills and the ability to work effectively with management, employees, vendors, and outside accounting professionals.
Dependable and trustworthy, with the ability to appropriately handle confidential employee and business information.
Excellent written and verbal communication skills
Ability to multitask and prioritize in a retail environment
Friendly, professional demeanor with a customer-first attitude

Nice To Haves

Experience with commissions, timesheets, employee records, and ADP or another payroll/HR system is a plus.
Experience in retail, home furnishings, or a related industry is a plus.

Responsibilities

Coordinate day-to-day administrative operations and office functions
Process and maintain accurate records, invoices, and purchase orders
Support sales and customer service teams with administrative tasks
Handle incoming calls, emails, and customer inquiries in a professional manner
Assist with inventory tracking, vendor correspondence, and order management
Prepare reports, spreadsheets, and documents for management review
Maintain accurate information in QuickBooks, including customer sales, furniture orders, commissions, and related records. Prepare reports and information needed by management and payroll.
Review timesheets, maintain organized employee records, assist with new-hire paperwork and monitor vacation and sick-time records against ADP.
Work with management and the bookkeeper to organize and provide invoices, bills, reports, and supporting documentation. Maintain accurate and well-organized financial and administrative files.
Assist with furniture orders, purchase orders, vendor paperwork, and follow-up. Communicate with vendors and assist with documentation for order issues, damages, freight, or insurance claims when needed.
Maintain company files and records, scan and organize documents, answer and direct phone calls and provide general administrative support to the General Manager and ownership.
Serve as a reliable administrative presence in the showroom and be able to open the store on designated days when needed. Occasional weekend support.