Asset Management Specialist (Grade 10)

Yuma County • Yuma, AZ

3d • Onsite

About The Position

Under limited supervision, performs work of significant difficulty in developing, maintaining, and administering the roadway asset management and pavement preservation programs throughout the County. This position has department-specific responsibility. The role involves documenting task time on asset management work orders, estimating work orders, flagging repeats/returns, and managing on-call orders and projects for data input into dashboards and metrics. It requires monitoring and prioritizing work orders, providing asset-specific data to dashboards and metrics on a weekly, monthly, and quarterly basis, and executing assigned tasks to manage and monitor the asset management database and functionality. The position also involves performing data analysis to verify integrity and accuracy, correcting errors, identifying trends in data inaccuracies, and providing input for corrections through interface and application constraints. Building Excel upload sheets, developing reports using exported Excel documents, and collaborating with field staff and assessment teams to review and analyze data are key functions. Maintaining baselines and updates for all identified assets, providing data and analysis for work orders, projects, and estimates, and identifying areas for process improvements and operational efficiencies are also crucial. The role includes compiling, evaluating, analyzing, and preparing descriptive materials and illustrations for presentations, creating maps, charts, and graphics, and preparing reports and estimates for material quantities for public works maintenance projects. Maintaining the road inventory and road inspection database, implementing and maintaining software databases and Geographic Information Systems (GIS) components related to the roadway asset management program, and developing and managing a training and software budget are responsibilities. The position verifies and reports on compliance with various inspection and maintenance activities, evaluates Public Road Maintenance petitions, and collects field inventory of asset information, condition, and topographical data. Recording field information, generating maps, compiling and organizing GIS data, interpreting field notes and legal descriptions, conducting road right-of-way research, and preparing drawings are also part of the role. Providing reports and inventories, conducting training and mentoring for staff, researching and gathering data for cost efficiency and product durability of highway maintenance materials and equipment, and developing asset maintenance strategies are required. The role supports budget preparation by assisting with long- and short-term asset preservation strategies, prioritization, cost estimates, life-cycle cost analyses, and return on investment calculations. Administering all phases of contract management related to asset preservation and maintenance, preparing bid documents, and working with procurement and legal divisions are essential. Resolving project issues, ensuring regular and reliable attendance, and performing other assigned duties are also expected.

Requirements

• High School Diploma or GED equivalent.
• Twenty-four semester hours of post high school coursework in engineering technology, CADD and civil drafting, geographic information systems, or a closely related field.
• Two (2) years of experience utilizing computerized maintenance management or asset management systems.
• Must possess and maintain a valid Arizona driver’s license.
• Requires successful completion of a background check.
• Knowledge of County policies and procedures.
• Knowledge of County procurement policies.
• Knowledge of all phases of contract management.
• Knowledge of nomenclature, symbols, methods, practices, and instruments used in civil design.
• Knowledge of principles of algebra, geometry, trigonometry and mathematical calculations.
• Knowledge of applicable statutes rules, ordinances, codes and regulations.
• Knowledge of legal documents, maps, and construction drawings.
• Knowledge of computer hardware and specialized GIS and asset management software applications.
• Knowledge of creating, organizing, and analyzing project data.
• Knowledge of interpreting technical information.
• Skill in reading, developing, manipulating, and analyzing asset information in a variety of data formats.
• Skill in developing and maintaining asset reports for analysis and compliance.
• Skill in technical writing and making technical mathematical computations.
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Skill in establishing effective working relationships with employees, other agencies, and the public.
• Skill in following and giving written and verbal instructions.
• Skill in communicating effectively verbally and in writing.
• Ability to analyze processes and identify improvements.
• Ability to manage multiple time-sensitive requests.
• Ability to communicate effectively verbally and in writing.
• Ability to maintain effective working relationships with co-workers and the public.
• Ability to follow written and verbal instructions.
• Ability to assign and lead the work of others.
• Ability to plan and organize work.
• Ability to lift 10 pounds, bend, stoop, kneel, stand and walk.
• Ability to perform the essential functions of the job specifications with or without a reasonable accommodation.

Responsibilities

• Documents task time on asset management work orders, work order estimates, flags repeats/returns, on-call orders, and projects for introduction of data into dashboards and metrics.
• Monitors and prioritizes work orders; provides asset specific data to dashboards and metrics on a weekly, monthly, and quarterly basis.
• Executes assigned tasks to manage and monitor the asset management database and functionality.
• Performs data analysis to verify integrity and accuracy and correct errors; identifies trends in data inaccuracies and provides input on correcting through interface and application constraints.
• Builds Excel upload sheets using knowledge and established practices.
• Develops reports using Excel documents exported from various software programs.
• Collaborates, coordinates, receives, reviews, and analyzes assessment data from field staff and assessment teams.
• Maintains baselines and updates for all identified assets to be cataloged and tracked.
• Provides data and analysis for work orders, projects, and estimates by reviewing and analyzing work requests; researching past requests; comparing cost estimates by trade as they pertain to an asset.
• Identifies areas for process improvements and enhanced operational efficiencies and establishes plans for implementation.
• Compiles, evaluates, analyzes, illustrates, and prepares descriptive materials and illustrations for presentations.
• Creates maps, charts, and graphics as required for reports, presentations, and display purposes.
• Prepares reports and estimates for quantities of materials needed for public works maintenance projects.
• Maintains road inventory and road inspection database.
• Responsible for the implementation and maintenance of software database and Geographic Information Systems (GIS) components related to the use and operation of the roadway asset management program.
• Develops and manages a training and software budget.
• Verifies and reports on compliance with HURF report, GASB34, culvert inspections, bridge inspections, guardrail inspections, pavement inspections, overlays, chip seals, slurry seals and other roadway maintenance activities.
• Evaluates Public Road Maintenance petitions for compliance and submits a report to Department management for consideration.
• Collects field inventory of asset information, condition, and topographical data.
• Records field information into a personal computer.
• Generates maps and compiles and organizes GIS data from maps, databases and other sources.
• Interprets field notes, legal descriptions, and civil engineering symbols.
• Conducts road right-of-way research, verification and analysis; and prepares drawings.
• Provides reports and inventories for supervisors and staff.
• Conducts training and mentoring for staff.
• Conducts research, gather data and perform analysis for cost efficiency and product durability for all highway maintenance materials and equipment.
• Develops asset maintenance strategies designed to reduce variability, improve performance, and drive overall asset reliability improvements.
• Provides budget preparation support to Department management by assisting with the development of long- and short-term asset preservation strategies, prioritizing, cost estimates, life-cycle cost analyses, and return on investment calculations.
• Administers all phases of contract management in relation to asset preservation and maintenance.
• Prepares and develops bid documents, works with staff in the preparation of bid documents, works with the County’s procurement division and legal division in the preparation of bid documents and understand the County’s procurement practices.
• Resolves project issues such as coordination, scheduling, or technical concerns.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED